Business Analyst

Title: Business Analyst

State Role Title: Gen Admin Supv II/Coord II

Hiring Range: $81,533-$132,491

Pay Band: NV 5

Agency: VA Dept of Transportation

Location: NOVA District Office

Agency Website: www.vdot.virginia.gov/careers

Recruitment Type: General Public - G

Job Duties

NOVA VDOT is seeking a Business Analyst in the Local Assistance Department who will coordinate between VDOT and localities and oversee the daily business functions of the Local Assistance section to include financial management, and project accounting.

Administrative and Business Support- Provide a variety of administrative support functions to assigned work unit. Interpret a variety of VDOT, State and Federal policies and procedures in daily work tasks. Establish and maintain multiple spreadsheet databases with historical invoice/voucher information on LAP projects. Demonstrate advanced knowledge of Excel & SharePoint in order to establish and maintain a database with invoice/voucher information on LAP projects. In addition, pivot tables and financial reports will be created and provided to senior VDOT management and the Locality representatives. Monitor and prepare VDOT oversight expenditure reports to ensure the project budget, expenditures and oversite costs are accurately represented.

Fiscal and Budget- Coordinate financial and budgetary activities for Local Assistance Program. Prepare budgets, monitor expenditures, reconcile funding sources against voucher data and prepare extensive and detailed reports. Review invoices and vouchers, make payments and reconcile data. Financial monitoring and management of LAP and NVTA payments, significant analysis of detailed expenditures, revenues, and funding sources. Research charges and resolve financial discrepancies. Assist with estimates; and monitor/resolve issues in several automated financial systems. Compile cost data; prepare financial and finalize programmatic reports. Monitor federal financial authorizations, review and revise cost reimbursement agreements, funding transfers, disbursements. Prepare invoices; manage & monitor payment to localities & private partner reimbursements.

Procurement- Develop, coordinate, and oversee Division or District specific contracts that support the delivery of the core program. Monitor federal financial authorizations, review and revise cost reimbursement agreements, funding transfers, disbursements. Prepare invoices; manage and monitor payments and reimbursements. Conduct complex analysis and reconciliations of multiple Local Assistance Program invoices. Create sophisticated spreadsheets/databases to track the historical invoices and related vouchers for projects.

Minimum Qualifications

• Ability to gather and analyze data and prepare technical reports.
• Skill in the use of computers and software applications to include financial software.
• Skill in the use of computers and web-based systems including electronic procurement and financial management systems.
• Ability to read and interpret policies and procedures.
• Knowledge of budgeting principles and practices.
• Ability to communicate effectively both orally and in writing with diverse groups.
• Knowledge of procurement principles and practices.
• Ability to research, analyze, format financial data and prepare reports and recommendations.
• Knowledge of accounting principles and practices.

Additional Considerations

• Knowledge of federal and state accounting principles and practices.
• A combination of training, experience, or education in Business Administration, Public Administration, or related field desired.
• Prior work experience with financial management systems.
• Virginia Contracting Officer (VCO).
• Familiarity with the project development process for transportation construction projects, of locally administered project statutes and policies; state and federal funding requirements; principles of project funding, programming, financial and scheduling concepts, monitoring and reporting mechanisms.
• Demonstrated ability to use or learn VDOT project and fiscal management tools and system software (iSYP, PAM, Cardinal, iPM Project Pool, Federal Strategy Database).
• Ability to work in a fast paced and complex urban environment.
• Experience representing an organization with private or public entities in a political setting.
• Skill in the use of computers and software applications to include strong Excel and Power-BI experience.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

RMS/PageUp provides a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance, benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at: http://www.vdot.virginia.gov/policies/employees/.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.vdot.virginia.gov/about. Click on Mission statement, shared values, and code of ethics to review them and if in agreement, we welcome you to apply.

All candidates selected for an interview may be required to perform a skills demonstration as part of the interview process.

This position is designated as essential to emergency operations and may be required to work outside of normal work hours, on weekends and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations to ensure the safety of the traveling public.
Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Pre-employment physical and drug screen required for CDL permit and licensed individuals. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.vdot.virginia.gov/policies/employees.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.dars.virginia.gov/drs/pathways/PWContact.aspx, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Contact Information

Name: Danielle Rayner

Phone: 703-259-2378

Email: danielle.rayner@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.