Business Coordinator Wage

Title: Business Coordinator Wage

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $26.14 - $42.47

Pay Band: 4

Agency: VA Dept of Transportation

Location: Staunton District Office

Agency Website: vdot.virginia.gov/careers

Recruitment Type: General Public - G

Job Duties

VDOT's Staunton District Traffic Operations section is seeking a highly qualified Wage Business Coordinator to perform and coordinate critical business support functions.  Specifically, you will perform:
• Budgeting - Assist in developing assigned budget. Supply projected costs, monitor expenditures, and prepare financial status reports.
• Contract Administration - Process, verify and track assigned contracts. Analyze contract documents. Ensure change orders are processed appropriately. Serve as first point of contact with vendors to resolve routine contract administration problems.
• Accounting - Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents, and perform data reconciliations.
• Reporting - Research and compile data and prepare reports or presentations for a variety of programs or projects.
• Procurement - Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure items from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements.
• Records Management - Organize and maintain records for assigned program area per established retention schedules and policies.

This is an HOURLY/WAGE POSITION, that is limited to 1500 hours per cycle year (May 1 – April 30 of each year) with an average of 29 hours per week. No state benefits provided. On site/Not a remote position.

Minimum Qualifications

• Knowledge of records management and retention procedures and schedules.
• Ability to communicate effectively orally and in writing with internal and external customers.
• Skill in the use of computers and software applications.
• Knowledge of office policies, procedures, and practices.
• Knowledge of financial computer programs, MS Word, Excel.

Additional Considerations

• Experience using Cardinal system.                                                                                                                                                                • Experience with state budgeting practices and procedures.                                                                                                                          • • A combination of training, experience, or education in Business, Accounting, or related field desired.   

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at: http://www.virginiadot.org/jobs/information_for_employees.asp

We have Shared Values and a Code of Ethics which may be viewed at www.Virginiadot.org/about. Your success in our organization depends upon modelling these values, therefore please to review them and, if in agreement, we welcome you to apply.

Multiple positions may be filled from this posting.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

This position is classified as “designated” to emergency operations and may be required to work outside of normal work hours, on weekends and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations to ensure the safety of the traveling public.
State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

Contact Information

Name: Ciara Diehl

Phone: (540)292-4079

Email: Ciara.Diehl@VDOT.Virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.