Central Receiving Office Coordinator

Title: Central Receiving Office Coordinator

State Role Title: Store and Warehouse Specialist III

Hiring Range: Up to $45,000.

Pay Band: 3

Agency: Virginia State University

Location: Virginia State University

Agency Website: https://www.vsu.edu

Recruitment Type: General Public - G

Job Duties

The Central Receiving Office Coordinator ensures sound fiscal management and accountability through the effective receiving, storage, retrieval, delivery, surplus, and salvage of university assets.

The Shipping Specialist prepares, verifies, and processes incoming and outgoing shipments within quality and productivity standards. Receives and unloads incoming items and compares information on packing slips with purchase orders to verify the accuracy of shipment. Processed return shipments to vendors and from customers when required. Inspects shipments for damage or defects, records discrepancies notify supervisor. Traces and corrects shipment/delivery issues. Maintains department database, prepares routine reports, and files shipping/receiving records.

Works under the close supervision of the Central Receiving Manager in performing the daily shipping and receiving activities from the loading dock. Works with the Centra Receiving Manager to identify fixed assets of the University by cost and properly obtain end locations for each item for Fixed Assets Manager to tag and file. Contacts departments to ensure the proper locations of large deliveries, equipment, and furnishings.

Receives items on Banner, eVa and on the daily computerized log within three working days of the date items were physically received in Central receiving.

Secures Warehouse on a daily basis. All bay doors and outside entrance doors are locked daily before leaving.

Minimum Qualifications

Knowledge, Skills, Abilities, and/or Competencies required to successfully perform the work:

Ability to follow written and verbal instructions.

Physically perform requirements of the job, driving, and prolonged standing, walking, and lifting up to 20 pounds.

Ability to use personal computers and automated equipment.

Ability to communicate effectively with staff and faculty.

Ability to drive trucks, prolonged standing, walking, and lifting up to 20 pounds.

Ability to communicate effectively in writing and verbally with faculty and staff is essential.

Additional Considerations

Post-secondary training in shipping and receiving.

Experience with Eva, and Banner

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY: Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Commonwealth’s Alternative Hiring Process:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Contact Information

Name: Boatemaa Nyarko-Brentuo

Phone: 804-524-5083

Email: bnyarko-brentuo@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.