Compliance and Training Officer

Title: Compliance and Training Officer

State Role Title: 19212

Hiring Range: Up to $75,000

Pay Band: 5

Agency: Dept Behavioral Health/Develop

Location: Central Office

Agency Website: www.dbhds.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Behavioral Health and Developmental Services (DBHDS) is seeking an experienced individual to serve as the Compliance and Training Officer. This position will support the procurement compliance and training functions across the agency. This position plays a critical role in ensuring the agency adheres to procurement policies, regulations, and best practices while developing and maintaining a robust training program for procurement staff.

Additional core responsibilities are as follows:

Compliance Management
• Ensure agency compliance with the APSPM, Buy IT Manual, VPPA, and Vendor’s Manual.
• Conduct internal audits of procurement activities, including contracts, solicitations, purchase orders, and procurement files.
• Review and implement corrective actions based on audit findings.
• Maintain accurate compliance records and general audit reports for leadership.

Training & Policy Development
• Develop and deliver procurement training programs for agency staff to ensure understanding of procurement policies, ethics, and regulatory requirements.
• Provide onboarding training for new hires to ensure compliance with organizational and procurement standards.
• Update and assist in the enforcement of procurement policies and procedures in alignment with state and agency regulations.

eVA Administration
• Serve as the eVA Administrator and Help Coordinator for DBHDS.
• Provide system-related assistance, including new user setup, access configuration, and troubleshooting.
• Ensure users understand eVA processes and compliance requirements.

SWaM Coordination
• Support DBHDS SWaM objectives by maintaining and tracking the agency’s SWaM expenditure goals.
• Provide guidance and resources to improve SWaM engagement in procurement processes.

SPCC Administration
• Serve as the Agency SPCC Administrator.
• Oversee SPCC program compliance and policy adherence in accordance with the DOA CAPP Manual.
• Conduct routine audits to monitor transactions and ensure compliance with procurement policies.

Minimum Qualifications

• Comprehensive knowledge of procurement policies, procedures, and regulations, including the APSPM, Buy IT Manual, and VPPA.
• Strong leadership and organizational skills with the ability to manage multiple tasks effectively.
• Demonstrated experience in developing and delivering training programs.
• Proficiency in procurement systems, particularly eVA.
• Strong analytical, communication, and problem-solving skills.

Additional Considerations

• Experience managing procurement compliance in a government or large-scale organization.
• Knowledge of SWaM and SPCC program requirements.
• Certification as a Virginia Contracting Officer (VCO) or Virginia Contracting Master (VCM) or must be required within one year of employment.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position is eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

For consideration, interested applicants must apply by completing the online application. A resume may also be included with your submission. However, emailed, faxed, and hand-delivered applications and/or resumes will not be accepted. This position is open until filled; however, applications/resumes will begin to be reviewed within seven (7) business days of the date of this posting. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act.

DBHDS welcomes all applicants authorized to work in the U.S. For more information on how to seek this authorization, please refer to Working in the United States or contact the U.S. Citizenship and Immigration Services office directly.

For any technical assistance with the jobs.virginia.gov website, please contact applicantinquiry@dhrm.virginia.gov.

Contact Information

Name: ShaKiera Miles

Phone: N/A

Email: shakiera.miles@dbhds.virginia.gov - Inquiries Only/No Submissions, to include resumes.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.