Count Station Contract Administrator

Title: Count Station Contract Administrator

State Role Title: Prog Admin Specialist II

Hiring Range: $70,349- $114,317

Pay Band: 5

Agency: VA Dept of Transportation

Location: Dept of Transportation

Agency Website: https://www.jobs.virginia.gov/home

Recruitment Type: General Public - G

Job Duties

What drives you?  Whether it's knowing the work you do makes a difference, having great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to your professional development...At the Virginia Department of Transportation, we have something for YOU!   

The Central Office Traffic Operations Division has an exciting opportunity for a driven and dedicated team player to serve as the Count Station Contract Administrator. The next Count Station Contract Administrator will administer and manage contracts associated with the permanent continuous traffic count stations (CCS). Ensure CCS and related contracts collect quality traffic data in sufficient quantity to meet VDOT's planning needs and Virginia's Federal traffic reporting requirements. Provide contract oversight and ensure contractor(s) maintain the operation of the various CCS to collect vehicle volume, vehicle classification, vehicle speed and vehicle weigh data. Additional duties and responsibilities will include but are not limited to:

Reporting and Communicating with Internal and External Stakeholders: Produce reports to inform the Program Manager concerning contract deliverables and outcomes. Communicate via written and oral methods using construction drawings, technical specifications, data spreadsheets, etc. to contractors, VDOT District personnel and other stakeholders. Coordinate tasked construction activities and communicate expectations via office and in the field meetings. Assist with development of new contract documents. Review and comment on technical drawings and specifications.

Perform Contract Administration: Monitor automated data collection and data transfer. Review monthly data and task order invoices based on contractual documents, specifications and performance. Approve and recommend payment for accepted work based on contract requirements. Read and interpret construction drawings and associated specifications as part of a Task Order. Coordinate and follow up on underground utility locate requests submitted by excavation contractors. Stay informed on various types of in-road and non-intrusive sensors. Make informed decisions on sensor repairs that are needed. Identify site specific data collection method adjustments though a combination of field inspection data, traffic pattern and data analysis. Develop and maintain an approved materials list in accordance with contract specifications. Review inspection results and contractor work effort and make recommendations to improve construction processes and procedures. Determine when appropriate to issue service calls based upon atypical data or other needs. Perform quality control checks on traffic data. Provide quality assurance reviews performed by staff.

Manage Data Production and Analysis: Administer the contract related to traffic data quality and quantity minimums. Use the traffic data quality and quantity reviews to explore data anomalies and the generation of same: sensors degradation, adverse weather, traffic crashes, etc. Transmit service calls to the contractor as determined by known issues and accepted QC/QA data review techniques. Perform basic calculations associated with Annual Average Daily Traffic (AADT) and Vehicle Miles Traveled (VMT).

Manage Permanent Continuous Count Stations: Manage the design, construction, maintenance, repair, and acceptance of the permanent continuous count stations. Use available data to diagnose and approve appropriate Task Orders to repair and maintain proper operation of stations. Ensure new stations are built in accordance with contract specifications. Oversee Quality Control/Quality Assurance programs related to station repair, maintenance and construction. Use technical expertise to recommend new count locations when necessary. Visit the field periodically to observe the contractor's work and perform quality assurance. Understand and communicate expectations of safe construction practices related to the installation of sensors, buried conduit installation, pole erection and cabinet installation, etc. Ensure contractor provides basic soil erosion and sediment control measures when needed. Utilize the VDOT CEDAR application and process for proposed sites. Understand and communicate expectations related to temporary Work Zone procedures and practices that allow motorists to safely traverse work zones related to contract work. Consultant Field Representative to perform needed pre-inspections and post-inspections of the site. Provide occasional afterhours support to contractor field staff.

Minimum Qualifications

• Knowledge of potential environmental impacts such as soil erosion during the construction process.
  
• Knowledge of the safe work practice governance related to OSHA Standards and the Virginia Work Area Protection Manual.
  
• Ability to provide occasional afterhours support to contractor field staff.
  
• Knowledge of procurement, contract administration policies, procedures and practices.
  
• Ability to make presentations and conduct meetings in an office setting or in a field environment.
  
• Knowledge of standard highway construction practices, standards and terminology.
  
• Skill in the use of computers and software applications.
  
• Ability to communicate effectively verbally and in writing with diverse audiences.
  
• Ability to comprehend technical reports, and draw logical conclusions based on an analysis of the facts.
  
• Valid Virginia Driver's License.
  
• Ability to obtain and maintain Traffic Control Design Specialist Certification.
  
• Knowledge of the Underground Utility Damage Prevention Act.
  
• Knowledge of traffic engineering principles.
  
• Knowledge of traffic data collection methodologies.
  
• Ability to read and interpret engineering and construction drawings and specifications.

Additional Considerations

• Completion and subsequent renewals of the Administrative Services Division's Contract Administration and Ethics Training Combination Class.
  
• Experience related to the proper installation, maintenance and removal of temporary traffic control (TTC) devices such as signs, cones, Group II Channelizing devices, impact attenuators, etc.
  
• A combination of training, experience or education in engineering or construction desired.
  
• Traffic Control Design Specialist Certification.
  
• Completion of an OSHA 10 or 30-hour safety training course for construction.
  
• Field experience working in a construction related position.
  
• Knowledge of large data set review techniques.
  
• Experience analyzing field data and using available resources, historical records, and miscellaneous tools to determine the need for system repair, maintenance or replacement.
  
• Knowledge of traffic data collection equipment.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. (only for eligible positions)

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request with coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided with an emergency operations assignment.

Contact Information

Name: Candace Raigns

Email: candace.raigns@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.