Fiscal Technician and Administrative Assistant

The Department of Political Science (PSCI) seeks a Fiscal Technician and Administrative Assistant to support the administrative, financial and research functions of the department. This position will report directly to and work closely with the Department Chair, Business Manager and the University Distinguished Professor (UDP) in PSCI. This position is responsible for adhering to policies and procedures that will culminate in a successful internal compliance audit. Fiscal areas of responsibility include purchasing, accounts payable, travel arrangements and reimbursements, maintaining documentation for audit purposes, and monthly reconciliation of all funds; Administrative Assistant areas of responsibility include maintaining appointment calendar, enter, proof, and format documents, manuscripts, vitas, reviews, class materials, syllabi and correspondence for UDP; and Fixed Assets Coordinator responsibilities include conducting computing inventory acquisition and reacquisition work, including periodic inventory activities and responsible for all surplus items (equipment, furniture, etc.). The position also may assist with select administrative duties that support daily operations.

• Associates degree in accounting, business administration, or related field and/or equivalent combination of education, certifications, training and experience. Previous experience in a bookkeeping, accounting, or fiscal position.
• Experience using databases for financial operations.
• Knowledge of general accounting principles and procedures.
• Demonstrated proficiency with current office computer software such as Excel, Word, PowerPoint, and Outlook/Google.
• Excellent interpersonal, communication, and organizational skills.
• Demonstrated ability to write and edit professional communications such as memos and emails; maintain confidentiality; create and manipulate financial spreadsheets and reports in Excel; audit, reconcile, and detect errors, inconsistencies or discrepancies; and produce work meeting deadlines and with a high degree of accuracy.
• Ability to use independent judgment and decision making and work autonomously within a team environment.

• Bachelor's degree preferred.
• Strong working knowledge of state and university purchasing and travel policies and procedures.
• Experience with HokieMart, ChromeRiver, SharePoint, Banner Finance, Microsoft Office, Web Reports, corporate purchasing cards, and VT Foundation funds.
• Completed the Fiscal Training Program (Introduction to Fiscal Support) or an equivalent credential related to fiscal support, management or leadership.

3

Regular

Commensurate with Experience

03/10/2025

The successful candidate will be required to have a criminal conviction check.

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