Gus Bus Administrative Coordinator

Working Title: Gus Bus Administrative Coordinator

State Role Title: Education Support Specialist II

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Health and Behavioral Studies

Department: 540931 - KEISTER 21ST CCLC FY25

Pay Rate: Maximum Starting

Specify Range or Amount: $42,966

Is this a JMU only position? No

Is this a grant-funded position? Yes. This is a grant-funded position and is contingent upon continued funding.

Is this a Conflict of Interest designated position? No

Beginning Review Date: 08/02/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Gus Bus is hiring for a full-time Administrative Coordinator. The Gus Bus focuses on out-of-school learning that supports the academic achievement of elementary-aged students in the local community. The Gus Bus is one of many programs and clinics within the Institute for Innovation in Health and Human Services (IIHHS). IIHHS is an interdisciplinary community-engaged hub that brings together students, staff, faculty, and the community to advance a culture of health and equity through education, clinical practice, research, innovative programs and advocacy. IIHHS is housed within JMU’s College of Health and Behavioral Studies (CHBS).

CHBS is committed to shaping a forward-thinking and dynamic environment by refining policies, practices, and processes that strengthen our community, drive real-world advancement, and maintain spaces conducive to individual and collective growth. Through education, scholarship, and service, individuals are inspired to make responsible and meaningful contributions to the college, campus, local community, and broader world. Join us in fostering collaboration and innovation as we grow a dynamic college that embodies an atmosphere of belonging, champions excellence, and shares a sense of purpose. James Madison University is an equal opportunity employer committed to fostering a thriving environment where a wide range of perspectives are embraced, and fairness is upheld.

Duties and Responsibilities:

The Gus Bus team provide additional learning time and enrichment opportunities, such as read-alouds, academic activities, and book checkout, in after-school time on the Gus Mobile classroom vehicles and at local elementary schools. The Gus Bus program coordinates after-school enrichment and summer programming, as well as home-based tutoring for Harrisonburg elementary schools through 21st Century Community Learning Center grants.

The Administrative Coordinator role revolves around managing logistics of the Gus Bus program. The successful candidate will serve as a liaison between the Gus Bus, funders, school personnel and community partners to organize and implement a successful program for elementary-aged students. Key responsibilities include maintaining clear communication with stakeholders, organization of family engagement events and summer programs, creating newsletters, managing social media outreach, and ensuring accurate program data collection and reporting to grant funders and partners. Additionally, the role includes recruiting, training, and supporting JMU student volunteers, and contributing to IIHHS-wide initiatives that promote community well-being. The position demands strong organizational and communication skills, data management proficiency, and the ability to thrive in an independent work environment.

Qualifications:

1. Ability to coordinate multiple schedules and manage complex events efficiently.
2. Strong written and verbal communication for collaborating with partners and volunteers.
3. Experience in tracking and reporting data using systems like Excel and TransAct.
4. Skill in recruiting, training, and supporting college student volunteers.
5. Proficiency with digital tools including Canva, Google Suite, Microsoft Office, and social media platforms.
6. Capacity to build meaningful relationships with partners, community members, and team members.

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.