Deputy Clerk- Mathews/Middlesex GDC

Title: Deputy Clerk- Mathews/Middlesex GDC

State Role Title: Deputy Clerk 

Hiring Range: $40,042

Pay Band: UG

Agency: Supreme Court

Location: Mathews/Middlesex Gen Dist Ct

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Deputy Clerk (Grade 8) is assigned operational responsibilities in a fast paced, high-volume office with multi-tasking and frequent deadlines. Ensures court’s instructions are executed and legal documents are prepared with accuracy and in accordance with the state and local policies and procedures. Must be committed to responding to customers with a friendly, courteous, and positive can-do attitude and a desire to work in a team environment.

Essential Duties & Responsibilities – Duties include handling a wide range of complex clerical and financial tasks to include: assessing fines & court costs accurately, calculate and receipt fines, costs and filing fees, process court documents, scanning all case documents, large volume of accurate data entry and alpha/numeric filing, assisting the public at the public counter, answering the telephone, and taking payments over the phone. Experience with Microsoft applications, Windows 10-11, and Office 365 a plus. Must be able to multitask and assume additional responsibilities as assigned by management. If you are committed to providing excellent customer service to a diverse population, enjoy working in a fast-paced high-volume office with tight deadlines in a teamwork environment, then you will enjoy the challenges this position provides.

Minimum Qualifications

High school diploma or equivalent required. Successful applicants will have considerable court, business, or office related experience. Applicants should be highly organized and possess excellent written and verbal communication skills. Advanced knowledge of office automation systems and computer software required. Excellent customer service skills and retail cash handling experience preferred. This position could require long periods of standing at the public counter or filing for periods up to 8 hours per day. Must be able to bend and lift to retrieve files.

Additional Considerations

This position offers a competitive benefits package, which includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Xavier Callistro

Phone: No Calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.