Deputy Clerk- Virginia Beach GDC

Title: Deputy Clerk- Virginia Beach GDC

State Role Title: Deputy Clerk 

Hiring Range: $40,042

Pay Band: UG

Agency: Supreme Court

Location: Virginia Beach Gen District Ct

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Court Deputy Clerk (Grade 8) is responsible for automated and manual operational high volume and fast- pace activities for one or more court divisions.

Essential Duties & Responsibilities – The successful candidate will perform data entry utilizing the Courts Case Management System. Prepare dockets, extensive filing and sorting. Prepare correspondence from courts to attorneys, defendants, issues subpoenas, summonses, garnishments, warrants, show causes. Issues other documents as set forth by state code. Responds to routine public inquiries for information in person and via telephone. Assumes additional responsibilities other than those primarily assigned to the position as required by management.

Operational Responsibilities
1. Reviews or prepares docket for accuracy and accountability for all cases and to ensure compliance with court policies and procedures
2. Issues summons, subpoenas, warrants, capias, orders and other court papers as necessary
3. Types or reviews all documents needed for or as a result of court hearing
4. Researches and provides verbal or written information requested by the public, attorneys, other government organizations, etc.
5. Forwards required documents to circuit court as directed
6. Forwards or ensures that court documents are forwarded to other public agencies as required
7. Must be able to work efficiently in tandem with a team and alone within the courtroom and front counters

Minimum Qualifications

Competitive applicants must demonstrate a proficiency in Microsoft® Office Suite, a high degree of data entry skill with speed and accuracy. Applicants must have solid verbal and written communication skills. Mandatory experience with high-volume customer service in person and via phone is required. A high school degree or equivalent is required. Candidate must have the ability to work within an extremely fast environment that includes a tremendous volume of paperwork, processes, and procedures.

Front counter, telephone customer service, and courtroom experience are required.

Additional Considerations

Preferred Qualifications: In addition to the minimum qualifications, knowledge and hands-on experience in a court setting are highly desirable. Extensive front counter customer service, experience serving the public, and keen attention to detail are essential.

Experience with document imaging is highly desirable. Ideal candidates will have proficiency with computers. Responsibilities include GCMS, Financial Management (FMS), Outlook, VCIN, NCIC, DMV, and IPOAD (as applicable). Office environment experience and basic math acuity is desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Xavier Callistro

Phone: No Calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.