Director of Facilities and Operations (00005)

Title: Director of Facilities and Operations (00005)

State Role Title: General Admin Manager II

Hiring Range: Commensurate with experience

Pay Band: 6

Agency: Gunston Hall

Location: Gunston Hall

Agency Website: www.gunstonhall.org

Recruitment Type: General Public - G

Job Duties

George Mason’s Gunston Hall is seeking an enthusiastic, resourceful, innovative, and entrepreneurial leader to serve as Director of Facilities and Operations (DFO). The position will work closely with the Executive Director and serve on the Gunston Hall Leadership Team. In this capacity, this position is expected to actively participate in strategic planning, coordinated work with the Board of Regents of Gunston Hall and the Commonwealth of Virginia, and collaborative work with Gunston Hall’s dedicated team of staff and volunteers.

The DFO is also responsible for the maintenance and stewardship of the National Historic Landmark property; leading, coordinating, and managing all capital and maintenance projects; creating a safe and secure physical environment; maintaining the successful functioning of all mechanical, electrical, IT, and other facility systems; and ensuring the buildings and grounds are impeccably maintained.

These responsibilities include coordinating regular and routine repairs, documenting and maintaining appropriate reports and product information, diagnosing and initiating maintenance tasks, and serving as the primary organizational liaison to all associated service providers and vendors. The DFO must be self-motivated and able to schedule and complete numerous tasks with a minimum of supervision.

This is a full-time position and the DFO is expected to be on-call in the event of emergencies. Some early mornings, evening, and weekend work in support of project management, site stewardship, and events is also expected.

An individual must also be passionate about Gunston Hall’s mission and its organizational commitment to being idea-centered and family-focused. The DFO should bring a positive attitude to their work and to that of their colleagues, and be an agent for good-will within the organization and the community. They should be excited to help others make a difference in the community by providing leadership to all those we serve and by ensuring Gunston Hall’s campus is accessible, safe, inspiring, and engaging. Finally, the DFO should be an enthusiastic and willing learner, one that is committed to their own continual development and growth, and one who is equally passionate by helping ensure the happiness and success of their colleagues at Gunston Hall.

Gunston Hall is an equal opportunity employer committed to diversity and inclusion. Qualified individuals who bring diverse perspectives and a wide range of experiences to the workplace are encouraged to apply.

Compensation will be based on qualifications. Performance will be evaluated based on the achievement of collaboratively determined team and personal goals specific to the requirements of the position.

Key Responsibilities:

• Work closely with the Executive Director to plan and implement strategic goals related to facilities including budget planning and resource allocation.
• Supervise Curator, Horticulturist, Archaeologist, and Gardener.
• Develop, implement, and manage departmental budget.
• Lead, plan, and manage all Capital and maintenance projects on the campus including coordinated work with the Board of Regents of Gunston Hall (BRGHI), the COVA, architects and engineers, contractors, staff and volunteers, guests, and the local community.
• Monitor Gunston Hall’s physical plant including but not limited to HVAC, plumbing, electrical and mechanical systems, IT, utility usage, and structure and roofing.
• Conduct regular inspections of the buildings and grounds to determine maintenance needs and make recommendations for improvements and repairs.
• Work closely with the COVA to complete and provide required reports and documentation, and to maintain accurate and current files.
• Develop and implement a 5 and 10 year plan for building maintenance including preservation plans for all historic structures in compliance with the Secretary of the Interior’s standards and professional best practice.
• Plan and coordinate all building and system inspections and certifications.
• Create and disseminate information about facilities and associated projects and initiatives to staff and volunteers to ensure a continuity of operations during project implementation.
• Help ensure the security and safety of people and facilities including serving as a first responder in the event of an emergency, the custodian of keys and locks, and the primary liaison with all security and fire system technicians.
• Monitor, implement, and update as needed Gunston Hall’s Emergency Response Plan and serve as the organization’s Emergency Operations Coordinator.
• Provide staff and volunteers with appropriate training including but not limited to OSHA and other applicable safety training.
• Serve as the Information Technology manager and ensure associated systems are functioning at maximum efficiency, including the recommendation and planning of system enhancements and updates.
• Build strong relationships with Gunston Hall’s broad constituencies including but not limited to the BRGHI, COVA, members, donors, corporate institutions, friends, peer institutions, service providers, and vendors.
• Maintain knowledge and expertise of the American Alliance of Museums’ standards and applicable best practices in the fields of historic preservation, cultural resource management, and facility management.
• Work collaboratively with the Gunston Hall team to facilitate a positive work environment and guest experience.
• Actively pursue professional development opportunities in furtherance of expertise and career advancement.

Minimum Qualifications

• Progressive experience in leadership and management including strategic thinking, budget and resource planning, team-building, administration, and project management.
• Experience creating, supporting, and sustaining an environment in which a unified team works for organizational excellence.
• A minimum of 5 years progressive experience in physical plant operations and facility management.
• Experience with historic sites, museums, cultural organizations, and/or parks.
• Expertise in the administration of a multi-functional and diverse agency.
• Excellent people and communications skills.
• Experience providing and supporting exemplary guest service.
• A commitment to entrepreneurial and innovative initiatives.
• Exceptional organizational skills.
• Self-motivation and a positive attitude.
• Physical requirements include prolonged sitting and standing; must be able to balance, bend, climb, crouch, reach, and twist; must have dexterity to operate equipment; must be able to lift 30 pounds; and must exhibit ability to monitor and maintain sites and systems throughout the campus and to meet the daily demands of the position.

Additional Considerations

Experience with historic sites, museums, cultural organizations, and/or parks.
Expertise in the administration of a multi-functional and diverse agency.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number of the fax cover sheet. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY. Please call 804-225-2131 for assistance.

Equal Opportunity Employer

Contact Information

Name: Debbie Wyatt-Smith

Phone: 804-262-6414

Email: Debbie.WyattSmith@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.