Event Planning Coordinator

Title: Event Planning Coordinator

Application Review Date: 2/9/2026

Campus Location: Radford City - Main Campus

Work Authorization: Radford University employs individuals who are legally authorized to work in the United States. Applicants requiring new H-1B visa sponsorship will not be considered.

Job Description

Reporting to the Manager of Conference Services, responsible for overseeing the planning of and managing all aspects of most university events. Coordinates event needs with the department lead or external customer and all necessary campus and external partners. Assist with all other areas of Conference Services, as needed, under the direction of the Manager of Conference Services.

Required Qualifications

Experience in event planning, scheduling, or relevant field. Experience in coordinating space utilization working with multiple stakeholders. Supervisory experience with knowledge of human resources functions such as hiring, review processes, and training. Attention to detail, demonstrated experience with meeting strict deadlines, working under pressure, managing multiple priorities, and working both independently and as a member of a team. Ability to write and/or interpret policy, procedure, and guidelines as well as the ability to enforce them. Exceptional customer service and written and verbal communication skills.

Preferred Qualifications:

Experience with scheduling and event planning in higher education setting. Functional use of Banner, eVA (Virginia’s procurement portal) and Chrome River platform; Demonstrated experience working with data for reporting. Demonstrated knowledge of budget management and accounting concepts, including financial reconciliation. Experience in using scheduling software such as EMS and/or Ad Astra. Knowledge of CBORD CSGOLD Access platform, AIMS Parking software. Computer skills with knowledge of computer database software programs.

Employment Conditions: Some nights, weekends and holidays will be required, based on business needs. Especially during the summer months.

Is this position Grant Funded: No

Is this position restricted: No

Is this position eligible for telework: No

Hours Per Week: 40

Months per Year: 12

Statement of Economic Interest Required: 

FLSA Status: Exempt

Work Classification: Classified Staff

Normal Work Schedule: 8:00 am - 5:00 pm

Employee Classification: Gen Admin Supv I/Coord I

Department: Conference Services

Salary: commensurate with experience

Department Contact Name: Lauren Snelson

Department Contact Phone: 540-831-6072

Department Contact Email: lnsnelson@radford.edu

Equal Opportunity Statement:

Radford University does not discriminate with regard to race, color, sex, sexual orientation, disability, age, veteran status, national origin, religion, or political affiliation in the administration of its educational programs, activities, admission or employment practices.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Radford University publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at Radford.edu/police. You may also request a paper copy of the report from the Radford University Police Department located at 810 East Main Street PO Box 6883, Radford, VA, 24142.

Reasonable Accommodation Statement

If you are an individual with a disability and desire accommodation in the application process please contact the hiring department.

Criminal Background Check Statement

Radford University is committed to ensuring a safe and secure environment for all employees, students, volunteers, and stakeholders. As part of our hiring and screening process, we conduct criminal background checks in compliance with Virginia Code § 19.2-389 and other applicable state and federal laws. Successful candidates will be required to have a criminal background check.