Grants Specialist

https://jobs.vccs.edu/postings/85248

Albemarle County, Virginia, United States

INSTNL PLAN & DVLPNT (Piedmont Virginia)

Piedmont Virginia Community College

Title: Grants Specialist

Agency: Piedmont Virginia Community College

Location: Albemarle - 003

FLSA: Exempt

Hiring Range: $58,000 - $68,000

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia – principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. PVCC is one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS). The scenic PVCC campus is located in Albemarle County, Virginia. Classes are also offered at the PVCC Eugene Giuseppe Center in Stanardsville (Greene County), the PVCC Jefferson School Center in downtown Charlottesville and at high school sites across the region. For more information, please visit: pvcc.edu

PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.

Position Title: Grants Specialist – Post-Award Management

Department: Grants and Development Office

Reports to: Director of Grants

Employment type: Full-time, classified (exempt)

Work schedule: Monday through Friday and as needed to fulfill role responsibilities. Typical work hours are 8 a.m. to 5 p.m.

Position Summary
Piedmont Virginia Community College (PVCC) is seeking a detail-oriented Grant Specialist focused on post-award grant management. This role will ensure compliance with grant requirements, maintain accurate financial and administrative records, and support effective grant implementation. The ideal candidate is organized, proactive, and has strong problem-solving skills to support PVCC's mission through the management of grant funds.

Key Responsibilities

Coordination with Grant Stakeholders

Work closely with internal departments, including finance, academic programs, and external partners, to support grant implementation.
Coordinate grant kick off and subsequent grant management meetings with project teams. Track and communicate necessary grant tasks with stakeholders.

Grant Compliance & Monitoring:

Ensure all grant activities are in compliance with the terms, conditions, and regulations of funding agencies.
Monitor grant expenditures to assure they are allowable, allocable, and reasonable, reporting any concerns to the Director.
Maintain awareness of grant-specific requirements, policies, and best practices.

Financial Record Keeping & Reporting:

Utilize grant software to track all grant expenditures, maintain organized financial records, and collaborate with PVCC’s finance team for accurate reconciliation of funds.
Prepare detailed financial reports for funders, ensuring all data is accurate, complete, and submitted on time.

Documentation & Record Maintenance:

Help obtain necessary approvals for memorandums of understanding and other documents
Utilize grant software to create and manage grant files, ensuring documentation is up-to-date and readily accessible for audits or reviews.
Track milestones and reporting deadlines, proactively coordinating with relevant departments to ensure timely submissions.
Monitor and document any changes or amendments to grant agreements, updating necessary records.

Initiative & Problem Solving:

Address challenges in grant administration by identifying issues, evaluating possible solutions, and implementing strategies in collaboration with the Director.
Act as a resource for project teams and other departments regarding grant compliance

Training and Technical Guidance

Provide training and guidance to staff involved in grant projects, ensuring they understand grant terms, reporting expectations, compliance requirements, and other activities needed for project success
Work with the Director to update grant policies and procedures and communicate these to grant stakeholders

Benefits include:

Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia
Generous leave benefits
Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement

Minimum Qualifications:

Experience:

Strong experience in post-award grant management, finance, or related fields.
Demonstrated experience in financial tracking, record keeping, and compliance management.

Skills and Competencies:

Strong attention to detail, accuracy in record keeping, and ability to meet deadlines.
Proficiency in interpreting grant contracts and terms.
Effective problem-solving skills with the ability to take initiative.
Strong communication skills to work with various stakeholders.
Familiarity with relevant grant management software and financial tracking systems is a plus

Additional Considerations:

Additional education in a related field.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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Categories b2262865

Employment Type a0105b44

Locations f22b0710

Agency 1ef0cefa

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Grants Specialist