Virginia Mountain View

H9217 - Administrative Asst Wage

  • https://etgi.fa.us8.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_4005/job/10135/?utm_medium=jobshare
  • 8011 Mason King Court, Manassas, Virginia, United States, 20109
  • VA Dept of Transportation
Add to favorites Favorited View favorites

Hiring Range: $22.94 to $37.27

Full Time or Part Time: Part_Time

Additional Detail

Description for Candidates:

  • Perform special duties as assigned. Provide administrative support to a manager, work group, section, or facility. Coordinate workflow processes. Communicate with internal and external contacts. Maintain current knowledge of related policies, procedures, and practices.

    How you will contribute:
  • Administrative Coordination: Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants. Prepare agendas, meeting minutes and track action items. Prepare letters to appropriate individuals within and outside VDOT. Coordinate functions and special events as needed, contacting attendees, making hotel and restaurant arrangements, arrange lodging, meals and equipment if needed. Coordinate registration for staff for various conferences and seminars.
  • Administrative Support : Provide diverse administrative support to a manager, work group, section, district, or division. Handle phone calls, contacts, and communications from VDOT staff and others external to the organization. Prepare correspondence or reports. Provide guidance to standard operating policies and procedures.
  • General Office Support : Provide clerical and administrative support. Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects. Prepare outgoing correspondence. May create and analyze reports and graphs. Assist with the scheduling and setups for training.
  • Purchasing: Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines.
  • Records Management : Maintain files, records, or systems for assigned area. Maintain files for pending items awaiting responses. Update documents, manuals, or other agency officials records and lists. Pick up mail, sort, date, and route to appropriate staff members.


    • What will make you successful:
  • Ability to communicate effectively orally and in writing.
  • Ability to compile, coordinate and prepare reports.
  • Knowledge of office and business practices and principles.
  • Skill in providing and promoting good customer service to internal and external customers.
  • Skill in the use of computers and software applications to include Microsoft Office.

    • Minimum Qualifications:
  • Ability to handle confidential and sensitive issues appropriately.
  • Ability to interpret and apply standard record retention practices and procedure.
  • Ability to perform under pressure and meet deadlines.
  • Knowledge of applying executive administrative practices.
  • Knowledge of office and business practices and principles.
  • Skill in filing and document management.

    • Additional Considerations:
  • A combination of training, experience, or education in a General Office Environment, or related field desired.
  • Ability to work independently.
  • Experience interpreting and applying policies and procedures.

    • Click below to learn more about the Competency Model associated with this Position:
    Competency Model

    Physical Requirements
    Physical Requirements

    VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
    VDOT Code of Ethics
    Standards of Conduct

     

    Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

    Apply Now

    Already applied for a job?

    Sign up for job alerts

    Not You?

    Thank you

    Share this job

    Not You?

    Thank you for sharing this job

    Similar Jobs

    Office Manager - Culpeper Battlefields State Park

    Gen Admin Supv I/Coord I Dept Conservation & Recreation $45,000 - $67,200 5083216 Culpeper Virginia United States Culpeper, Virginia, United States, 22701 Dept Conservation & Recreation Administrative Services, Applied Sciences and Natural Resources, Human resources Full-Time (Salaried)
    The Virginia Department of Conservation and Recreation is the state’s lead conservation agency and it takes a diverse agency to work for a diverse commonwealth. DCR protects what people care about – access to the outdoors, natural habitats, open s...

    Office Services Supervisor: P&P District #41 Ashland #P4102

    Admin and Office Spec III Dept of Corr - Central Admin $37,495 - $52,770 5083903 Richmond Virginia United States Richmond, Virginia, United States Div of Community Corrections Administrative Services Full-Time (Salaried)
    WHY VADOC? WHY NOT? Job stability, 13 paid state holidays in addition to generous vacation, sick, personal leave and military leave incentive. Public Student Loan Forgiveness Program, Affordable health benefits, VRS retirement benefits, VA 457 De...

    Risk Management Specialist: Central Administration #01415

    Gen Admin Supv I/Coord I Dept of Corr - Central Admin $42,906 - $66,932 5083901 Richmond Virginia United States Richmond, Virginia, United States Dept of Corr - Central Admin Administrative Services, Procurement Full-Time (Salaried)
    WHY VADOC? WHY NOT? Job stability, 13 paid state holidays in addition to generous vacation, sick, personal leave and military leave incentive. Public Student Loan Forgiveness Program, Affordable health benefits, VRS retirement benefits, VA 457 De...

    Training Manager for Minor Trafficking Intervention

    Program Coordinator Attorney General & Dept of Law Commensurate with Experience, Up to $65,000 5083892 Richmond Virginia United States Richmond, Virginia, United States Attorney General & Dept of Law Public Safety Full-Time (Salaried)
    The Office of the Attorney General is a dynamic and challenging environment where you can make a real difference in the lives of Virginians. As a member of our team, you will have the opportunity to work on some of the most important legal issues ...

    Support Enforcement Specialist Senior, Newport News District Office, W1902

    Prog Admin Specialist I Department of Social Services $50,000 - $59,000 commensurate with experience 5083875 Newport News Virginia United States Newport News, Virginia, United States Department of Social Services Administrative Services, Health and Human Services Full-Time (Salaried)
    These are incredibly exciting times at VDSS! We are driving unprecedented, progressive organizational change to create platforms for industry-leading innovations with the goal of delivering the best possible outcomes for Virginians. We offer compr...

    Postdoctoral Associate - Pet Relinquishment & Companion Animal Behavior

    Virginia Tech 533489 Blacksburg Virginia United States Blacksburg, Virginia, United States School of Animal Sciences Research / Scientific Research Faculty
    The School of Animal Sciences (SAS) at Virginia Tech is searching for a post-doctoral associate to develop a novel research line and carry out extension efforts that are focused on human- and animal-related factors associated with companion animal...

    Apply Now

    Not You?

    Thank you