Local Fund Accountant

Title: Local Fund Accountant

State Role Title: 19013 - Administrative and Office Specialist III

Hiring Range: Salary to Commensurate with Experience

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Central State Hospital

Agency Website: https://dbhds.virginia.gov/facilities/csh/

Recruitment Type: General Public - G

About Central State Hospital

Central State Hospital (CSH) is a 277 bed Joint Commission accredited psychiatric inpatient facility located in Petersburg, Virginia. CSH has proudly been serving citizens of the Commonwealth since 1870, when we opened our doors as the first psychiatric hospital in the country dedicated to the treatment of African Americans. A new and modern CSH is currently under construction on the same property, with a scheduled completion date of 2027.

CSH maintains the only maximum-security treatment facility in the state (111 beds). We also have 166 beds available for individuals in the community who need inpatient care, as well as individuals in the criminal justice system. We believe that treatment should be holistic and focused on the person’s individual needs, recognizing that recovery is not linear or the same for every person. Treatment modalities may include medication, evidence-based group and individual therapy, peer support, psychosocial rehabilitation, vocational training, preparation for court, and treatment for substance use.

Departmental Mission Objective

Financial Services provides a wide array of services to Central State Hospital and Hiram Davis Medical Center. These services include budget/financial management; payroll and timekeeping; accounts payable; procurement, material management, and warehouse; and general administration. Financial Services is the liaison with the Department of Behavioral Health and Developmental Services and other government agencies such as the Department of Planning and Budget, Department of Accounts, Department of General Services, and the Auditor of Public Accounts to ensure compliance with state policies on campus.

Purpose of Position

Serve as the local fund accountant to one or more of the facilities (CSH and HDMC) making up the Petersburg Complex of DBHDS. Responsible for properly coding and receipting all monies collected for Commonwealth and Local Funds in excess of $3 million annually utilizing the Automated Cashier Transaction System (ACTS) as well as disbursements from Local Fund Accounts. Processes disbursements from Patient Fund Accounts, Local Fund Accounts, Commonwealth Accounts and patient payroll accounts.

Job Duties Include:

- Ensuring that all entries are coded properly and recorded in ACTS daily to ensure appropriate automated systems are updated as funds are received.
- Ensuring deposits are made within 24 hours of receipt for all accounts
- Performing daily, monthly, and yearly backups for audit purposes
- Coding, batching, verifying, and posting all transactions for receipted and deposited funds in FMS to update General Ledger Accounts
- Verify availability of requested funds through FMS system, process individual transactions, and ensure proper coding
- Prepare funds for disbursement requests via check, Walmart, or Bank Debit Cards within 5 days of the request
- Requests or receives receipts and/or change returned to the cashier and performs audits based on original request to support disbursement. Follow up on all discrepancies not in compliance with established policies within 2 days of receipt
- Prepare and submit Commonwealth expenses for local fund reimbursements
- Maintains a clear audit trail and ensures 98% or better accuracy
- Responds to all telephone, document, e-mail, and walk-in inquiries relative to all areas of responsibility; and
- Other duties as assigned

Minimum Qualifications

- Knowledge of GAAP (General Accepted Accounting Principals) (REQUIRED)
- Knowledge of general office procedures as well as automated office equipment (REQUIRED)
- Proficiency in data entry of alphabetical and numerical source documents (REQUIRED)
- Experience in working with basic accounting and business math. (REQUIRED)
- Ability to analyze and research data (REQUIRED)
- Ability to perform multiple tasks simultaneously (REQUIRED)

Additional Considerations

We are excited if you have:

- Experience in Financial Services within the Commonwealth of Virginia (PREFERRED)

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Central State Hospital only accepts online applications via RMS. Resumes and other documents may accompany the application but will not serve as a substitute for an application. Faxed, e-mailed or mailed applications will not be accepted. Please refer to your RMS account for the status of your application and this position. This posting will remain open for a minimum of five (5) business days.

An extensive criminal history background investigation, not limited to employment references, drug testing and E-Verify will be conducted.

Central State Hospital offers a comprehensive benefit package to include your choice of four health insurance plans, paid life insurance and retirement plans, 12 paid holidays, annual and sick leave.

Applicants must list all relevant experience that you wish to be considered for this position. Applicants will be provided confirmation of receipt when your application and/or resume is submitted. Please refer to “Your Application” in your account to check the status of your application for this position. A fingerprint-based criminal history check and reference checks are required for the selected candidate for this position. Under Virginia Code §37.2-314 and 37.2-408.1, the Department of Behavioral Health and Developmental Services is prohibited from employing or using as volunteers, persons who have been convicted of specific “barrier” crimes or persons who may be the subject of pending “barrier” charges.

DBHDS facilities are no longer required to ensure that all staff members are vaccinated against COVID-19. However, facilities encourage and educate staff on the benefits, and continue to offer COVID-19 vaccination programs to staff, residents/clients. Employees may be required to disclose immunization status for purposes of infection prevention and/or management of outbreaks. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. If you have any questions, contact the Office of Human Resources.

Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, individuals with disabilities are encouraged to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor with the Department of Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS, to get their Certificate of Disability. To obtain a Certificate of Disability go to: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.

Reasonable accommodations are available to persons with disabilities during the application and/or interview process per the Americans with Disabilities Act. Contact Human Resources at (804) 524-7111 for assistance.

DBHDS is an equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability. Minorities, Individuals with Disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY

Contact Information

Name: Central State Hospital

Phone: (804) 524-7000

Email: https://dbhds.virginia.gov/facilities/csh/

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.