Office Manager (Multiple Positions): Security Operations Unit #00509

Title: Office Manager (Multiple Positions): Security Operations Unit #00509

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $44,193.00 - $68,940.00

Pay Band: 4

Agency: Dept of Corr - Central Admin

Location: State Farm Correctional Center

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

This position provides assistance to the Security Operations Manager and its assigned units both administratively and as a reviewer and conveyor of important data. Serve as a vital link to the initiation of assignments and priorities and ensures appropriate preparation of responses. This position is responsible for managing incoming requests and information, coordinating and monitoring workflow, and maintaining inventories related to vehicle logs and weapons inventory and tracking. Provides clerical support to include budgeting, purchasing, and TMS as needed. Advises supervisor of problems and interfaces regularly with various levels of the organization.

Minimum Qualifications

High school diploma or equivalent. Valid driver's license. Detailed knowledge of business office practices. Experience in administrative support duties, workflow analysis, project management, and policy interpretation. Comprehensive knowledge of office practices and procedures. Working knowledge of administrative responsibilities and familiarity with DOC agency policy, procedure and operating protocols. Demonstrated computer skills including ability to draft correspondence, proofread for quality assurance, develop spreadsheets, presentations and create extensive tracking systems to support operations. Knowledge of eVA and purchasing protocols. Demonstrated ability to communicate with department executives and others, and to manage office activities

Additional Considerations

Advanced knowledge in Business Administration, a related field, or equivalent applicable experience or training. Experience with office equipment to include a multi-line telephone system. Corrections or law enforcement experience beneficial. Notary commission beneficial but not required. Previous experience supervising others.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: 804-357-3445

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.