Office Services Specialist

Title: Office Services Specialist

State Role Title: Administrative and Office Specialist II

Hiring Range: $20.00 - $25.00 per hour

Pay Band: 2

Agency: Dept Conservation & Recreation

Location: Main Street Centre

Agency Website: https://www.dcr.virginia.gov

Recruitment Type: General Public - G

Job Duties

Join Our Team at the Virginia Department of Conservation and Recreation!

The Virginia Department of Conservation and Recreation (DCR) is hiring! Join us in preserving what people care about most – access to the outdoors, natural habitats, open spaces, clean water, and safe infrastructure. Virginia State Parks is accepting applications for an Office Services Specialist.

Job Summary:
This position will assist Virginia State Parks Professional Development Coordinator with administrative functions to ensure our program's success.

Key Duties and Responsibilities:
• Complete monthly budget tracking and reconciliation for multiple cost centers. This includes completing and submitting journal entries and reconciliation reports to the DCR Finance section.
• Annually enters budget figures into the Financial Reporting System for multiple cost centers.
• Complete and process necessary travel pre-approval forms and reimbursement forms for the staff attending division training, professional development, and conferences that are centrally funded. May assist staff in completing these forms.
• Complete registration for staff attending centrally funded training, professional development and conference events.
• Complete procurements in Electronic Virginia (eVA) related to centrally funded training & professional development items.
• Assist with the coordination of Division training events and corporate meetings (examples – printing/preparing materials, creating lodging lists, creating methods for registering, and other support functions).
• Perform additional administrative duties to support the training and professional development programs of the Division.

This position reports to the Richmond, VA office.

DCR’s Mission is to conserve the natural, scenic, historic, and cultural resources of the Commonwealth. We invite you to learn more about DCR’s efforts to CONSERVE.

Minimum Qualifications

• Basic knowledge of Microsoft 365 software such as Word, Excel, Forms, PowerPoint, Teams - also including Microsoft applications Outlook, Calendar, OneDrive, SharePoint.
• Work experience or education requiring budget reconciliation and tracking.
• Work experience or education requiring good writing and communication skills.
• Work experience or education requiring good organizational skills.
• Ability to work independently and as part of a team.
• Valid Driver's License

Additional Considerations

• Experience with travel pre-approval and/or reimbursements processes
• Experience with eVA procurements
• Experience with event planning
• Familiarity with State Parks operations
• Familiarity with state government processes and systems

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applications will only be accepted on-line through the State Job website. Applications must include all work history and references.

• Background Check: Employment in all Virginia State Parks positions is contingent upon satisfactory completion of a criminal history background check.
• Employment Eligibility: Selected candidates must complete the I-9 Employment Eligibility Verification Form. DCR participates in E-Verify.
• Driver’s License Requirement: A valid State Driver's License is required if operating a state or personal vehicle for agency business.
• Work Requirements: Wage/seasonal positions are not eligible for benefits and are limited to 1,500 hours from May 1 to April 30.

Minorities, individuals with disabilities, veterans, and people with National/Federal Service experience are encouraged to apply. EEO/AA/TT

DCR employees are encouraged to visit Virginia State Parks! Check out our employee discounts.

• Free parking or admission to all Virginia State Parks.
• DCR classified, retired, and wage staff (after six months of service), are entitled to overnight facility discounts such as:
  • Free camping outside of the Memorial Day weekend to Labor Day period in sites designed for up to six people.
  • Free camping Sunday night through Thursday night (excluding the night prior to a holiday) from Memorial Day weekend through Labor Day.
  • Fifty percent discount on cabins (up to 3 bedrooms) outside of Memorial Day weekend to Labor Day, for a maximum of 14 nights. All reservations require a two-night minimum. Bunkhouses, camping cabins and yurts are included; one night yurt stays only receive a 25% discount.
    

Contact Information

Name: Human Resources

Phone: NA

Email: HR@DCR.Virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.