Operations Staff Assistant

Title: Operations Staff Assistant

State Role Title: Admin Assistant

Hiring Range: $45,000 - $55,000

Pay Band: 4

Agency: Div of Legislative Services

Location: General Assembly Bldg

Agency Website: https://dls.virginia.gov/

Recruitment Type: General Public - G

Job Duties

• Compile, compose, edit, produce, and distribute a variety of documents including detailed memos, e-mails, correspondence, reports, speeches, presentations and other communications as requested or under the supervision of assigned Division staff.
• Draft and mail correspondence as requested.
• Operate copy machines, scanners, postage machines, and other equipment as required to complete performance of tasks.
• Schedule and organize meetings.
• Assist in the maintenance of office equipment.
• Keep track of supply inventory for assigned section and ordering needed supplies through the Division's Program Administrator
• Serve as back up coverage for the Division's front desk area. Performance functions include:
  • Greet and welcome guests and visitors as soon as they arrive at the Division.
  • Direct visitors to the correct meeting staff or summon appropriate staff to the front desk to escort visitors to the staff member's office or other appropriate meeting site.
  • Ensure reception area is tidy and presentable, with all necessary stationery and any other material offered to the public by the Divisions.
  • Provide basic and accurate information in-person and via telephone and email.
• Maintaining records related to meetings of assigned standing committees, joint subcommittees, and other entities of the General Assembly General Assembly.
• Additional tasks as assigned.
  

Minimum Qualifications

• Strong organizational and administrative skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office and data management software.
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to multitask.

Additional Considerations

To be considered for this position, you must submit your resume and cover letter.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Eleni Georgiou

Email: egeorgiou@dls.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.