Payroll Transaction Specialist

Title: Payroll Transaction Specialist DSPF0051

State Role Title: Financial Services Spec I

Hiring Range: Negotiable and commensurate with experience.

Pay Band: 4

Agency: Department of State Police

Location: North Chesterfield, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: State Employee Only - E

Job Duties

About the Position:

The Virginia State Police (VSP) is seeking to hire a Payroll Transaction Specialist in our Property & Finance (P&F) Division at State Police Headquarters in North Chesterfield, Virginia. The successful candidate will perform a variety of accounting duties in the preparation, processing, and maintenance of payroll, salary, and benefit calculations by analyzing and updating payroll and benefit data on a scheduled and ad hoc basis. Coordinates and cross trains with Property and Finance (P&F), Human Resources (HR) and Payroll Services Bureau (PSB) time and benefits staff to research and resolve timekeeping, payroll, and benefit issues while ensuring compliance with processing and other required deadlines are met.

About the Agency:

We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!

VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.

Minimum Qualifications

•Working knowledge of payroll systems, state, federal and local laws and regulations and associated methodology, processes, and terminology; bookkeeping terminology and methods and accounting theory and principles; record keeping principles and practices related to maintaining payroll records; basic benefits and leave reporting practices; and standard office procedures, practices, and equipment.
•Skill in using computers and Microsoft Office applications to include Word, Excel, Power Point, and Outlook email applications, and general office equipment; and working with Oracle accounting software program.
•Demonstrated ability to make arithmetic computations using whole numbers, fractions, and decimals; compute rates, ratios and percentages; understand and apply governmental accounting practices in the maintenance of financial records; to monitor, analyze and reconcile data and accurately perform data entry in an automated system; run automated reports and identify, analyze, and resolve discrepancies; resolve time and attendance coding discrepancies and make corrections; interpret and apply time and attendance policies and procedures; communicate effectively in English orally and in writing; prepare financial records and reports; and work independently and as a member of a team; and establish and maintain effective working relationships with associates, coordinating divisions and/or agencies, management, and the general public.
•Coursework or training in accounting, bookkeeping, human resources, or a related area.
•Directly related experience working in maintenance and reconciliation of payroll and financial records with knowledge of timekeeping practices and personnel policies and procedures relating to leave and timekeeping.
•High School Diploma or GED equivalent.

Additional Considerations

•Some knowledge and experience of Virginia Workers’ Compensation, Family and Medical Leave, and Virginia Sickness and Disability programs preferred.
•Experience using Cardinal Human Capital Management (HCM) or similar automated time and leave management system preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on July 10, 2025. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.
The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state, or local laws.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

(V)alor (S)ervice (P)ride

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.