Planning Coordinator

Title: Planning Coordinator

State Role Title: Policy Planning Specialist II

Hiring Range: Commensurate with Experience

Pay Band: 5

Agency: Department of Taxation

Location: Main Street Center

Agency Website: https://www.tax.virginia.gov/work-with-us

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Taxation seeks an efficient and effective professional to serve as the Planning Coordinator in the Office of Customer & Taxpayer Services. This role will supervise staff forms analysts and manage agency projects focused on legislative implementation activities and forms development using collaborative processes that incorporate stakeholder input, legislative changes, systems requirements, and process improvement initiatives. This position reports to the Director of Legislative Implementation and works collaboratively with staff throughout the agency in support of legislative forms changes and implementation activities

As the Planning Coordinator, you will conduct activities such as…

• Develop project plans and coordinate schedules to support legislative mandates
• Monitor agency legislative implementation plan for annual forms and system changes and follow up on outstanding items for updates and issue/risk reporting
• Develop work plans/assignments for forms and instructions to ensure timely delivery for publication, system updates, and 3rd party tax software development activities
• Maintain a master list of required annual changes and critical dates
• Oversee the forms review, approval, and publication processes, ensuring documentation is maintained to reflect input received and resolution steps taken

The position is located at our Main Street Center location in Richmond, Virginia.

The schedule is hybrid with 3 days in office (Tuesday, Wednesday, Thursday) and 2 telework days on Monday and Friday.

The anticipated hiring salary is commensurate with experience up to $90,000

As a member of the Virginia Tax team, you can expect additional benefits such as:

• Job stability and quality of life! Enjoy your work/life balance with flexible schedule options and up to two days of telework per week.
• 12 Paid State holidays on top of vacation, sick, volunteer, and personal leave!
• Comprehensive and affordable health benefits.
• Got student loans? You may be eligible for the Public Service Loan Forgiveness program.
• Participation in the Virginia Retirement System, VA 457 Deferred Comp, and more.

At Virginia Tax…

We are dedicated, resourceful individuals who strive to exceed our customers’ expectations. Not only do we serve the public, we are the public. We are a part of a community that cares about and celebrates each other, who promote opportunities for growth within a stable environment, and support a healthy work-life balance.

What we do matters. So do you.

Minimum Qualifications

• Experience in project management and/or work plan development
• Experience analyzing business processes and workflows to implement improvements and resolve complex issues
• Experience working collaboratively with diverse groups and stakeholders
• Supervisory experience and experience with employee performance management

Additional Considerations

• Experience in coordinating activities between different organizational areas or teams to accomplish goals
• Experience establishing or ensuring compliance with policies and/or procedures
• Experience in records management for projects, decision making processes, or approval processes
• Demonstrated ability to manage multiple projects and timelines simultaneously

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

All Virginia Tax employees must be current with filing their tax returns ensuring they were filed in compliance with established laws, rules and regulations.

Selected candidate(s) will be required to consent to and successfully pass a background investigation which includes fingerprint-based criminal history, tax compliance, and DMV driving record (if applicable) checks. Selected candidates require a valid Driver’s License.

The selected candidate will be prohibited from performing tax or accounting services for compensation during or outside business hours.

Virginia Tax is an equal opportunity employer that values diversity in the workforce. All qualified applicants are afforded equal opportunities without regard to race, sex, color, national or ethnic origin, religion, genetics, age, veteran status, political affiliation, or disability.

Reasonable accommodations are available to applicants with disabilities, if requested, during the application and/or interview process. If accommodations are needed, please contact Human Resources at (804) 786-3608.

Virginia Tax participates in E-verify.

Consideration for an interview is based solely on the information within the application and/or resume’.


In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Contact Information

Name: Virginia Tax Talent Acquisition Team

Phone: 804-786-3608

Email: hroffice@tax.virginia.gov