Program Coordinator, OSCAR

Department: Academic Affairs

Classification: Public Relations & Mktg Spec 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 04

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The Office of the Provost is the primary central administrative unit for the university’s academic programs. Its range of interests include curriculum, instructional personnel, assessment, accreditation, international initiatives, and oversight of the overall academic mission. Within the Office of the Provost, the Office of Undergraduate Education manages undergraduate academic programs that stretch across all colleges and schools at George Mason University. These include university-level curriculum approval, general education (Mason Core), University Studies programs, the Office of Academic Advising, and Mason Impact initiatives that support transformational learning for undergraduate students, including the Office of Student Creative Activities and Research (OSCAR), Office of Community Engagement and Civic Learning (CECiL), and Office of Fellowships. In all of our work, we seek to inspire undergraduate students to become engaged citizens and well-rounded scholars who are prepared to act in a diverse, global world, by creating and sustaining innovative programs that enhance our students’ academic experience and contribute to their academic success. We are dedicated to ensuring that students from all backgrounds have equal access to all of our programs.

About the Position:

The Office of Student Creative Activities and Research (OSCAR) is a national award-winning undergraduate research office. This position plays a crucial role in supporting the office by working with the OSCAR team to provide George Mason students with undergraduate research and creative opportunities. Key responsibilities include leading outreach and student engagement efforts for OSCAR and Mason Impact including digital communications, marketing materials, coordinating class visits, and promoting undergraduate research. The Program Coordinator will also supervise student staff, support OSCAR programs, and oversee major initiatives including the OSCAR Seminar Series and the Celebration of Student Scholarship.

Responsibilities:

Lead university outreach for OSCAR and Mason Impact Programs

• Coordinates and manages the creation of social media, websites, newsletters, videos, and marketing assets;
• Manages the generic OSCAR email account;
• Schedules class visits, tabling events, and orientation events;
• Creates the OSCAR Annual Report; and
• Liaises with Advancement, Provost Communications Team, The George, and other campus outreach partners. 

Supervise the OSCAR Peer Leaders and other undergraduate student workers

• Identifies top undergraduate researchers across campus and recruit those students to become OSCAR Peer Leaders;
• Trains OSCAR Peer Leaders to lead tabling events and classroom visits;
• Trains OSCAR Peer Leaders to hold office hours;
• Trains other undergraduate student workers as needed (e.g., for communication tasks, train workers on branding, style, and software needed to maintain the OSCAR social media, websites, and newsletters); and
• Manages schedules, time sheet approvals, and other logistics. 

Support the Undergraduate Research Scholars Program (URSP)

• Administers the evaluation process for URSP program related to both faculty and students;
• Supports the Associate Director of OSCAR in scheduling the committee to award grants in the URSP program and executing URSP grant award decisions; and
• Administers the grant-awarding software process for the URSP program. 

Plan, coordinate, and schedule the OSCAR Seminar Series

• Coordinates with campus partners to develop seminar topics;
• Schedules the seminars and their locations; and
• Creates and delivers portions of the OSCAR Summer Seminar Series to participating students to build community in the research cohort. 

Oversee the Celebration of Student Scholarship events

• Leads meetings of the celebration committee;
• Communicates with campus partners about participation in celebration;
• Recruits students to present their research during celebration; and
• Executes the event three times a year.

Performs other duties as assigned

Required Qualifications:

• Bachelor’s degree in related field or the equivalent combination of education and experience;
• Experience in communications and marketing, student services, program coordination, or a related field;
• Some experience developing content for social media, websites, newsletters, or other communication channels;
• Some experience coordinating events or outreach activities;
• Some experience working with students in a mentorship, supervision, or peer‑support capacity (formal or informal); and
• Experience managing multiple projects or working in a fast‑paced, deadline‑driven environment.

Preferred Qualifications:

• Master’s degree in related field;
• Progressively responsible experience in higher‑education communications, student engagement, program administration, or related fields;
• Experience supervising, training, and supporting student employees or peer leaders;
• Experience leading outreach initiatives or collaborating with campus partners across academic and administrative units;
• Experience planning and executing large academic events, such as symposia, seminar series, or research showcases; and
• Experience with multimedia content creation, marketing strategy, or annual report development.

Instructions to Applicants: 

For full consideration, applicants must apply for Program Coordinator, OSCAR at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Open Date: March 24, 2026

For Full Consideration, Apply by:  April 24, 2026

Open Until Filled:  Yes