Program Management Analyst (Hourly/Part-time)

Title: Program Management Analyst (Hourly/Part-time)

State Role Title: Prog Admin Specialist II

Hiring Range: $33.47 - $54.38

Pay Band: 5

Agency: VA Dept of Transportation

Location: Hampton Roads District Office

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

This is an hourly/wage position and is limited to 1500 hours to average 29 hours per week in a 12-month period. This position does not include the state benefit package.

As a VDOT Program Management Analyst you will:

• Assists Director, Assistant Director and Programming Team with administrative tasks including data retrieval, meeting coordination, updating and tracking recurring and special request tracking spreadsheets, funding verifications and other reporting and tasks as needed.
• Serves as a business support specialist to assist with ensuring project data, schedules, and estimates are in accordance with VDOT policies; monitor project data and provide performance details to management on recurring basis.
• Assists Programming Team with information related to timely phase and project closeout and financial reconciliation of completed projects.
• Coordinate with district staff, Urban Project Coordinators and Project Managers and Fiscal Tech to confirm project information as needed.
• Act as a liaison between district staff and the Infrastructure Investment Division (IID) and Budget and Funds Management Division (BFMD) on programing
tasks.
• Complete special projects and assignments as requested by leadership and perform other duties as assigned.

Minimum Qualifications

• Knowledge of the differences between allocations, obligations, and expenditures. 
• Knowledge of general budgeting, finance, and accounting principles. 
• Skill in journal entries, expenditures and billing, invoice development/payment.
• Ability to communicate effectively orally and in writing with diverse audiences. 
• Knowledge of primary mathematical formulas including calculating percentages, data
analysis, trend performance, and forecasting.
• Skill with excel spreadsheets, formulas, and pivot tables. 

Additional Considerations

• Knowledge of Programming, and/or successful completion of VDOT Program Management Curriculum. 
• Skill in time management. 
• Ability to multi-task and deviate often from current work tasks. 
• Ability to learn new concepts and be self-motivated.  
• Analytical and organizational skills. 
• A combination of training, experience, or education in Accounting, Budgeting, Finance, or
related field desired.
• Knowledge of process engineering, workflow management, continuous performance
process improvement mindset. 
• Knowledge of VDOT’s financial and project data management systems, including iSYIP applications, PAM, Cardinal, etc.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

• References and verification of work history
• DMV Records Check
• Fingerprint-based criminal history records check

Contact Information

Name: Jennfier Bott

Phone: 757-956-3294

Email: jennifer.bott@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.