Program Specialist Senior Structure and Bridge

Title: Program Specialist Senior Structure and Bridge

State Role Title: Prog Admin Specialist III

Hiring Range: $83,124 - $135,077

Pay Band: 6

Agency: VA Dept of Transportation

Location: Salem District Office

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you.

The Virginia Department of Transportation (VDOT) is responsible for building, maintaining and operating the state’s roads, bridges, tunnels and ferries. Through the Commonwealth Transportation Board, it also provides funding for airports, rail, and public transportation. Virginia has the third largest state-maintained highway system in the country covering 58,321 miles of interstate, primary, secondary and frontage roads. VDOT has about 7,500 employees, making it one of the largest state agencies in Virginia delivering a program that exceeds $5 Billion.

The Salem District maintains more than 9,200 miles of roads in southwestern Virginia in the counties of: Bedford, Botetourt, Carroll, Craig, Floyd, Franklin, Giles. Henry, Montgomery, Patrick, Pulaski, and Roanoke. The district serves more than 650,000 citizens in these counties and the 14 cities and towns in its boundaries.

VDOT’s Salem Structure and Bridge Section has an exciting career opportunity for a Program Specialist Senior, Project Manager. The successful candidate will plan, organize and monitor all work activities and resources necessary for successful completion of assigned projects. Provide oversight of project development, scheduling, estimating, funding and federal obligation for a wide variety of projects related to structures and bridges. Confer with District managers to determine availability of agency resources and requirements for support. Assist in determining project teams of preliminary engineering and construction staff, programming and funding staff, government officials, FHWA representatives, project stakeholders and other interested parties. Provide input on the development of technical aspects of the Project Management Plan outlining delivery of projects. Assist with the development of fee proposals, negotiation of consultant contracts and final procurement of consultant services. Advise Project Managers and District and CO Project Sponsors on significant issues affecting contract milestones, budget objectives and impact of project team performance. Establish and maintain communication with team members to share vital information. Schedule and coordinate project team meetings and milestone reviews. Report on overall project progress. Respond to technical inquiries from public, government agencies, stakeholders and other special interest groups. Establish and maintain project files. Apply project management philosophy to support technical aspects of the programmed scope, schedule and budgetary objectives of assigned projects. Utilize project management processes of initiating, planning, controlling, executing and closing throughout the design and future construction of assigned projects. Develop and maintain up-to-date work plans and schedules. Determine causes of technical schedule delays or problems, recommend solutions and implement schedules. Assist in monitoring, documenting and verifying technical aspects of scope changes. Assist with management of project budget. Perform quality checks on assigned projects to ensure compliance with current requirements mandated by local, state and federal agencies. Review work of others for quality and direct revisions needed. Analyze design related problems and take appropriate action for resolution.

VDOT is an emergency response agency and this position is key to fulfilling this agency requirement, and this position will be called upon to work outside of normal work hours during emergency operations such as inclement weather, flooding, and/or traffic incidents.

VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at: http://www.virginiadot.org/jobs/.

We have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values, therefore visit http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

•Ability to communicate effectively, orally and in writing with diverse audiences to include coordinating and conducting project meetings.
•Ability to interpret contracts, special provisions and specifications.
•Skill in the use of computers and software applications for use in project management such as scheduling software.

Additional Considerations

• A combination of training, experience, or education in Civil Engineering, Structural
Engineering, or related field desired.
• Experience managing projects to include experience managing scopes, schedules, and budgets on multiple projects.
• Experience managing complex design projects in the transportation industry is helpful.
• Experience applying federal, state and local transportation rules, regulations and policies with the ability to determine applications.
• Knowledge of transportation project development and integration to include regulatory, finance and legal constraints related to compliance with standards, specifications, policies and procedures.
• Knowledge of complex, transportation plan development is also desirable.
• Skill in building networks and relationships with employees, field personnel, contractors, and public officials.
• Project management (PMP) certification.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist, you will undergo:
• Employment reference check and work history verification
• DMV Records Check
• Fingerprint-based criminal history records check

Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available.

Safety shoes and other personal protective equipment (PPE) required in performance of job duties.

This position is designated as essential and, as such, all duties associated with this job are required during emergency situations which may include, but are not limited to, inclement weather, disaster response and emergency operations. Performance of these duties may require work outside of normal business hours including nights, weekends and holidays. VDOT will determine when essential positions are required to report.

Valid Driver’s License and ability to travel independently among assigned work locations is required.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. (only for eligible positions)

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

The decision to interview an applicant is based on the information about qualifications and work history provided by the applicant in the application and/or optional resume’. State applications will only be accepted through online submission through the Commonwealth of Virginia’s Job Board/PageUp. PageUp provides a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your PageUp account to check the status of your application for this position.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

Multiple positions may be filled from this recruitment.

Contact Information

Name: Sarah Merrill

Phone: (540) 589-6661

Email: sarah.merrill@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.