Sr. Clerkship Coordinator | School of Medicine | Neurology

Summary:

The Clerkship Coordinator directly supports and assists the Clerkship Director in the Department of Neurology by managing and coordinating medical student clerkship programs. This role oversees course logistics, scheduling, and compliance with accreditation requirements, ensuring a seamless learning experience for junior, senior, and visiting medical students. The coordinator is responsible for maintaining evaluation systems, processing grades, organizing didactic sessions, proctoring exams, and serving as a liaison between students, faculty, and administrative departments. Additionally, the role includes managing visiting student programs and maintaining student resources. The position requires exceptional organizational skills, attention to detail, and the ability to communicate effectively across diverse teams and stakeholders to meet academic and institutional standards.

Typical Duties

Responsibility 1: (50%) Manage day-to-day operations of the Neurology M3 clerkship program

• Collaborate with the Clerkship Director to implement and refine the clerkship curriculum, incorporating student, faculty, and evaluator feedback
• Serve as the primary point of contact for medical students, faculty preceptors, and clinical site staff.
• Develop complex rotation schedules across multiple hospital sites and coordinate with department leadership for clinical preceptor assignments
• Prepare and distribute clerkship materials, syllabi, and rotation-specific resources.
• Maintain accurate and up-to-date records of student assignments, assessments, and grades in alignment with school policies.
  

Responsibility 2: (30%) Participate in curriculum planning, new course development, selection of materials, and evaluation of instruction activities and students’ services programs/policies

• Ensure full compliance with LCME standards, institutional policies, and clinical site regulations.
  
• Maintain accurate documentation and prepared reports for audits, site visits, and accreditation reviews.
  
• Precept monthly student exams and feedback sessions, and coordinate/participate in student orientation and student-specific meetings
• Manage students’ Direct Observations and Required Clinical Experiences
• Coordinate and schedule case-based conferences, lectures, simulation trainings, and the use of interactive cases
  

Responsibility 3: (20%) Address and problem-solve student issues related to the clerkship program (i.e., absences, professionalism lapses, mistreatment concerns, site-specific concerns)

• Monitor evaluation completion rates and escalate issues to ensure timely grade submission.
• Represent the Neurology department on medical education committees or clerkship leadership forums.
• Contribute to strategic planning and innovation within the department’s education mission.
• Support integrating new technologies, systems, or workflows to enhance program efficiency.
• Manage M4 student duties
• Other duties as assigned