00290 - Office Manager

Title: 00290 - Office Manager

State Role Title: Admin and Office Spec III

Hiring Range: $ 39,126.00

Pay Band: 3

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: WWW.NSU.EDU

Recruitment Type: General Public - G

Job Duties

The Naval Reserve Officer Training Corps (NROTC) Program develops midshipmen mentally, morally, and physically and imbues them with the highest ideals of duty and loyalty. It emphasizes the Navy's core values of honor, courage, and commitment to commission college graduates as Naval or Marine Corps Officers who possess a basic professional background and are motivated towards careers in the naval service. This enables these graduates to assume the highest command, citizenship, and government responsibilities.
• To provide administrative support to the Navy ROTC unit, officer in charge, facility, staff, parents, and students.
• Manage the office; respond to inquiries and other challenges commonly encountered by our students.
• To liaise between the university and newly reported NORTC Faculty; coordination of NAVY ROTCASU programs.
• Communicate effectively with others and apply logical sequences and resolutions to any issues or challenges NROTC Staff or students encounter.
• To train newly reported NROTC officer's university policies and procedures; ensure compliance with all university-related programs and requirements.

Minimum Qualifications

• Ability to work as stand-alone administrative specialist in the NROTC Unit.
• Well versed in university policies and procedures.
• Possess a high degree of autonomy, integrity, and professionalism.
• Ability to make informed decisions and guide students when necessary or when NROTC Officers are out of office.
• Solid foundations in interpersonal skills, both written and oral, are incumbent.
• Knowledge of basic Internet Microsoft Office is instrumental for written communications, meetings, agendas, etc.
• Understanding of the university programs used for mid-term and final grade reports, course modification, transcripts, class schedules, evaluations, budget monitoring, and purchase.
• Must have knowledge of office management procedures, standard English Grammar, spelling, punctuation and basic math.

Additional Considerations

- High School diploma or General Education Developmental (GED)certificate.
- Considerable office management and customer service experience.
- Must have knowledge of office management procedures, standard English grammar, spelling, punctuation and basic math.
- Advance computer skills to include proficiency in Microsoft office applications, Knowledge of records management procedures sufficient to prepare and maintain records.
- Good communication organizational /interpersonal skills, ability to multi-task and reaching the mark of excellence in getting the job done.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.


EEO Statement
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.

Contact Information

Name: Norfolk State University

Phone: 757-823-8160

Email: NO EMAIL MATERIAL ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.