Executive Assistant to Associate Provost and VP-Academic Affairs / Gen Admin Supv I/Coord I (00117)

Location: Farmville, VA Category: Classified Posted On: Wed Jul 16 2025 Job Description:

Longwood University invites qualified applicants to apply for the position of Executive Assistant to the Associate Provost and Vice President for Academic Affairs / General Administration Supervisor I/Coordinator I (00117). The successful candidate will be responsible for providing administrative support for the SACSCOC re-affirmation, fifth-year report writing, and other documentation; to support SCHEV notifications and documentation; to support NC-SARA data collection; to provide support for Faculty Senate; and to support the Associate Provost and Vice President for Academic Affairs (APVPAA) on special projects as assigned. The successful candidate will also be part of the administrative team in the Office of Academic Affairs and will support general operations of the office.

This position is located in Farmville, Virginia, and is required to work in person on Longwood University's campus.

Visa sponsorship is not available for this position.

Essential Responsibilities and Duties :

• Provide general administrative support for the APVPAA, the Office of Accreditation and Compliance, the Office of Assessment and Institutional Research (AIR), the Director of Program Effectiveness (who leads the Post-Graduate Success Initiative), Faculty Senate, Civitae
• Provide administrative support for the Faculty Senate chair and the Senate Executive Committee
• Arrange meetings for Faculty Senate and Senate Executive Committee, and take minutes at those meetings
• Track policy changes made by Faculty Senate and update Faculty Policies and Procedures Manual on an annual basis
• Update websites for Academic Affairs, AIR, the Post-Graduate Success Initiative, Civitae, and Faculty Senate as requested
• Serve as office manager for the Office of Academic Affairs: order supplies, maintain inventory and copy room, handle RTAs and travel arrangements for staff
• Coordinate logistics and planning for Civitae-sponsored events, such as Symposium Day, and Post-Graduate Success Initiative workshops and events
• Gather and maintain collections of paper and/or electronic documents and records for the Office of Accreditation and Compliance, including syllabi, complaint logs, and correspondence logs
• Coordinate data collection for specific projects
• Prepare materials for external review
• Coordinate logistics and planning for on-site visits by SACSCOC personnel
• Provide support for the dissemination of, and coordination of access to, Major Field Tests (MFTs) for AIR
• When needed, duplicate survey instruments, assign appropriate postage, obtain testing/surveying mailing list, track response rates, and maintain the collection of the assessment data file, reports, and instruments such as NSSE, SCHEV-SRC, and MFT
• Other duties as assigned

Job Requirements:

• High school diploma or equivalent required; Bachelor's degree preferred
• Significant work experience with Microsoft Office required
• Demonstrated successful administrative experience required
• Proficient in effective, clear and concise oral and written/editing communication skills required
• Professionalism in all communications required
• Attention to detail required
• Demonstrated ability to work with multiple projects and tight deadlines required
• Excellent organizational skills required
• Effective time management skills required
• Demonstrated ability to work independently
• Competency in TerminalFour and Banner preferred
• Demonstrated ability to plan, organize, and implement complex operational activities with little supervision preferred
• Significant background in office supervisory and training skills preferred
• Familiarity with other types of software preferred
• Experience with eVA preferred

Additional Information:

This is a full-time, classified, non-exempt position in pay band 4. Salary will be commensurate with credentials and experience. Commonwealth of Virginia benefits accompany this position. A successful fingerprint-based criminal background investigation is required. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Commonwealth of Virginia benefits accompany this position to include:

• State health and dental benefits & flexible spending accounts
• Paid leave (which may include sick leave, personal leave, annual leave, etc.), and 13 holidays
• Retirement savings plans (some with limited employer match available (VRS))
• Life & Long-Term care insurance
• Employee Assistance Program
• Employee discounts for various services, including Verizon.
• Educational benefits for most employees
• Fitness Center membership less expensive than most

In compliance with the Americans with Disabilities Act (ADA), Longwood University will provide, if requested, reasonable accommodations to applicants in order to provide access to the application and/or interview process. You are not required to note the presence of a disability on your application. If, however, you require accommodations in the application and/or interview process, please contact the Office of Human Resources at 434-395-2074 or humres@longwood.edu.

Per CFR: Title 34, the Title IX Coordinator's contact information can be located through this link http://www.longwood.edu/titleix/ .

A diversified workforce is an important part of our strategic plan. EOE/AA