Study Abroad Fiscal Specialist - Center for Global Engagement

Working Title: Study Abroad Fiscal Specialist - Center for Global Engagement

State Role Title: Financial Services Spec I

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Center for Global Engagement

Department: 100148 - CGE Administration

Pay Rate: Pay Range

Specify Range or Amount: $45,000-$48,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 04/25/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Study Abroad Fiscal Specialist supports the mission of the Study Abroad unit within the Center for Global Engagement by assisting with financial and budgetary procedures for JMU’s study abroad programs, reviewing programming contracts, and authorizing employment for study abroad faculty and support staff on study abroad programs. Key responsibilities also include serving as a main point of contact with short-term faculty directors and other campus constituents about financial logistics and policies related to study abroad programming. This position reports to the Associate Director of Operations.

Duties and Responsibilities:

Fiscal and Personnel Support for All Study Abroad Programs:
-Work alongside the Associate Director of Operations to develop and train study abroad directors on financial procedures in accordance with state, federal, and university policies
-Supervise ePAR workflow for all short-term and semester study abroad programs and oversee bimonthly recovery transactions
-Process payments for and monitor billing of student health insurance and administrative charges.
-Act as travel approver for study abroad programming, including travel authorizations, transportation requests, supply orders, and reimbursements
-Process signature authority for department org numbers throughout the year, maintain and update internal org code listing; ensure appropriate department IDs and account codes are assigned.
-Track all study abroad cancellations and withdrawals in accordance with financial procedures and budget implications (refunds, forfeitures, insurance).
-Monitor the study abroad website as needed for updates to program fees and financial procedures.

Review Budgets for Short-Term Study Programs:
-Provide guidance and budget review for approximately 20 short-term study abroad programs and work alongside directors in determining program fees
-Designate appropriate salaries, approve job descriptions, determine pay periods, and authorize employment for short-term study abroad faculty and support staff
-Authorize stateside spending (credit card and ACH) for program-related expenses, review vendor contracts and agreements and authorize timely payments

Provide Support to Overall Mission of Study Abroad:
-Collaborate efficiently with a diverse group of co-workers and affiliates to provide support and guidance on any matters related to study abroad
-Provide logistical and event support for study abroad on-campus programming, including some work on nights and weekends

Qualifications:

Required Qualifications:
-Previous budget, budget management, financial, or clerical experience
-Ability to effectively and professionally communicate with partners across multiple departments
-Robust interpersonal and intercultural skills
-Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook, Teams)
-Proven attention to detail, resourcefulness, and time management skills
-The ability to be self-motivated and work independently while simultaneously working efficiently in a team environment

Additional Considerations:
-Fiscal experience in higher education
-Knowledge of accounting principles
-Passionate about international education and/or financial proceedings
-Ability to think quickly and be flexible and adaptable to both small- and large-scale changes
-Ability to prioritize tasks independently

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.