Administrative Assistant

The administrative assistant at Virginia Tech’s new academic building in Alexandria is a part-time (20 to 30 hours per week) position that will provide on-site and off-site support for our administrative office. This position will schedule meetings and coordinate calendars of the greater Washington, D.C., area leadership team, order office supplies, arrange travel and travel reimbursements, and maintain an equipment inventory. As needed, this position will also greet visitors, answer and direct phone calls, and provide support for various events that occur at and around Virginia Tech's greater Washington, D.C., area. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, to track and receive office supply orders, and to inventory and tag equipment. Other administrative duties as assigned.

Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling travel.

Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes.

Demonstrated strong customer service skills.

Demonstrated ability to work seamlessly with team members and independently on assigned tasks.

Demonstrated computer proficiency with Microsoft Outlook

Dependable, organized, detailed-oriented, and able to multi-task in a fast-paced environment.

Excellent time management skills.

Experience providing support in a higher education, governmental or non-profit context.

Knowledge and experience of Virginia Tech policies and procedures.

Experience with Virginia Tech administrative systems.

3

Non-Exempt: Eligible for overtime

Regular

20-30

6/13/25

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.