Administrative Generalist

The University of Virginia International Studies Office seeks applications to recruit an Administrative Generalist. Administrative Generalists are responsible for a variety of professional level work across a composite of administrative service areas including budget, finance, procurement, human resources, academic administration, student services, communications, grants and research administration, space and facilities and/or high-level operational support. They act on behalf of a program, function, or department, and may report to a unit administrator. Administrative Generalists need to be adaptable and detailed oriented since they assume a breadth of responsibilities across multiple functions.

Responsibilities:

• Process Education Abroad, OPT and OPT STEM App fee payments/refunds and corresponding Ad Hoc Banking transactions
  
• Establish and update SIS billing sheets for Education Abroad Programs
  
• Process Group Post to SIS
  
• Process and assign Labor Costing and Period Activity Pay
  
• Prepare 3rd party billing, and track partner institution billing
  
• Process J-1 ISD’s
  
• Create Manual Journal Entries, Accounting Adjustments and Payroll Accounting Adjustments
  
• Reconcile foreign bank accounts
  
• Process purchase orders, assigned carts and create supplier invoices requests
  
• Prepare Monthly Account Certifications
  
• Review and approve Expense UVA transactions
  
• Update General Expenditure log
  
• Maintain Records for department, following University and departmental policies and procedures
  
• Attend meetings and training sessions as needed to keep appraised of changes in policy and procedures
  
• Workday Roles: Cost Center Fiscal and Deposit Specialist, P2P $10K Requisitioner, Account Payable Analyst, Accountant, Payroll Costing Manager, Payroll Accounting Adjustment Specialist, Expense Support Specialist
  
• During peak times assist Education Abroad and International Students and Scholars Program
  
• Supervise Senior Administrative Coordinator
  
• In addition to the above job responsibilities, other duties may be assigned
  

Minimum Requirements:

Education: Bachelor's degree

Experience: At least three years of experience. Relevant experience may be considered in lieu of a degree.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This posi ti on is Hybrid located in Charlottesville, VA . This could change depending on the needs of the department. Anticipated Hiring Range: $60,000 - $ 65,000 commensurate with education and experience.

This is an Exempt level, benefited position . For more information on the benefits at UVA, visit www. hr.virginia.edu/benefits .

This position will remain open until filled . This positi on will not spo nsor applicants for work visas. The University will perform background checks on all new hires prior to em ployment.

To Apply:

Please apply through the UVA Job Board and search R00 71571 . Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'.

Complete an application online with the following documents:

• CV
  
• Cover letter
  

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Jon Freeman , Recruiting Specialist, at jf2sw @virginia.edu

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physicians Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experience. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.