Administrative Staff Assistant: Central Administration #01361

Title: Administrative Staff Assistant: Central Administration #01361

State Role Title: Admin and Office Spec III

Hiring Range: $44,148 - $68,871

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

This position is Agency Only (Current VADOC employees).

The Virginia Department of Corrections enhances public safety by providing effective programming and supervising sentenced inmates in a humane, cost-efficient manner, consistent with sound correctional principles and constitutional standards.

Coordinates and provides a variety of organized, effective and efficient administrative &
logistical support services to the Deputy Director and staff of the Reentry & Programs Unit by conducting research, preparing, reports, processing/routing information requests, and handling special projects. Ensures all office functions are carried out with attention to detail and exceptional levels of responsiveness, confidentiality, and customer service.

Minimum Qualifications

High school diploma or equivalent. Proven experience providing office oversight, customer service, and executive level support in a professional setting with a high degree of confidentiality. Experience preparing reports, processing/routing information requests, and handling special projects. Experience Managing daily administrative tasks, including answering phones, scheduling, and organizing documents. Knowledge of Microsoft Office programs and office equipment. Demonstrated organizational skills. Demonstrated skill in written and oral communications. Ability to manage multiple and varied projects in unison and make judgments about work priorities, evaluate options and implement solutions that make sense and are efficient. Ability to work independently and maintain effective working relationships with other people.

Additional Considerations

Demonstrated ability to compose professional correspondence and reports. Demonstrated skill in Microsoft Word, Excel, Google, and PowerPoint. Prefer working knowledge of correctional operations.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 804-641-9840

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.