Budget Manager

Title: Budget Manager

State Role Title: Financial and Audit Services Practitioner II

Hiring Range: up to $110,00

Pay Band: 5

Agency: Virginia State University

Location: Virginia State University

Agency Website: vsu.edu

Recruitment Type: General Public - G

Job Duties

Supervises Senior Budget Analysts

Works with Deans and Directors providing technical assistance in monitoring their expenditure budgets, assist in resolving issues and adjusting their budgets so that it is successfully managed.

Reviews A-21s and salary reports to ensure accuracy and compliance.

Ensures budget modifications meet ARMICS standards.

Ensures insufficient fund notices from Invoice Processing and General Accounting are resolved by staff.

Approves budget executions in the State’s Performance Budgeting System.

Supervises and mentor's student workers to ensure they are learning, growing and creating accurate information.

Manages the University’s budget development process by creating required reports for the annual meeting.

Works with Deans and Directors to develop the budgets for the upcoming fiscal year and biennium.

Analyzes budget requests from departments to ensure they are completed correctly and reflect the University’s strategic plan.

Develops and maintains funding models that demonstrate how the University will produce the revenue needed for operations.

Assists in the annual development of tuition and fee costs for the University making certain the cost of services charged to our customers are adequate to maintain the overall operation of the University.

Approves budget requests in the State’s Performance Budgeting System by required deadlines.

Tracks the various components of the University’s budget during the State’s budget process.

Prepares reports on the Governor’s, General Assembly and final budget approval.

Develops and analyzes reports that demonstrate the health of the University. Monthly reports are to be prepared, and discussed with the AVP for Budget and Finance. Where applicable, disperse reports to the departments of the University.

Ensures all reports are completed by the 10th of the month unless another date is designated. Ad hoc reports are due as requested.

Analyzes enrollment, cash and appropriation reports.

Prepares reports, analyses and data input requested by DPB, SCHEV or federal agencies.

Develops quarterly budget to actual and actual to actual reports for E&G. Analyzes the reports and prepares variance explanations.

Reviews and analyzes accounts every month from the monthly spending report.

Conducts assigned analyses of various activities and proposals to determine cost effectiveness.

Prepares analyses and reviews of higher education issues to project future trends, problems and opportunities for the University.

Demonstrates an effective understanding of the higher education industry by continually monitoring and reporting on current industry conditions that will have an impact on the University.

Informs the Associate VP for Budget and Finance of unusual situations or potential problems related to institutional budget performance. Recommends appropriate adjustments to address issues.

Develops effective and accurate responses to information requested by central agencies of the Commonwealth, university account managers and administration.

Analyzes account create forms and ensures correct and documentation exists.

Prepares accurate budget upload entries to Banner for the new fiscal year. Required entries should be ready by May 31 for the fiscal year that starts on July 1.

Ensures required entries for the State’s budget system are completed by their established deadline. This includes the annual convenience code clean-up process.

Ensures the salary calculator has new fringe rates and is uploaded to the Budget Office webpage by June 15 for the upcoming fiscal year.

Analyzes accounts to ensure positive balance for close-out of the fiscal year. Contact account managers immediately and informs Associate VP for Budget and Finance of issues.

Minimum Qualifications

Knowledge, Skills, and Abilities and/or Competencies required to successfully perform the work:

• Knowledge of and experience in using mainframe and/or server based administrative computer systems required.

• Knowledge of and experience with the Commonwealth of Virginia’s planning and budgeting cycle, preferred.

• Knowledge of budgeting for public higher education institutions, preferred.

• Skilled communicator and ability to maintain effective working relationships.

• Requires demonstrated ability to manage multiple projects.

• Experience in providing excellent customer service to the public required.

• Experience with Microsoft Office Suite to complete analyses and present results; immediate proficiency in WORD and EXCEL and the aptitude to become proficient with ACCESS within 6 six months, required.

Additional Considerations

Bachelor’s degree in Economics, Finance, Accounting, Management or Public Administration.

Master’s degree in economics, Business Administration, Public Administration or Finance preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Instructions to Applicants:

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY:

Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Commonwealth’s Alternative Hiring Process:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Contact Information

Name: Boatemaa Nyarko-Brentuo

Phone: 804-524-5083

Email: bnyarko-brentuo@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.