Deputy Clerk- GDC Payments

Title: Deputy Clerk- GDC Payments

State Role Title: Administrative Assistant

Hiring Range: $48,207 + 15% County Stipend

Pay Band: 8

Agency: Supreme Court

Location: Fairfax County

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The GDC Payments Deputy Clerk (grade 8) within the Fairfax County General District Court’s Payment team provides the opportunity to gain extensive knowledge of the day-to-day operations of an urban court and the Virginia judicial process. The candidate must be committed to providing excellent customer service to a diverse population, enjoy working in a fast-paced, high-volume office with tight deadlines, and thrive in a results-oriented, teamwork environment.

This position offers a competitive benefits package, which includes vacation and sick leave, 12 paid holidays, health insurance, retirement, life insurance, deferred compensation, and short and long-term disability.

All employees receive a 15% county salary supplement in addition to the state salary.

Essential Duties & Responsibilities – The Deputy Clerk in this position is responsible for a wide range of clerical responsibilities including, but not limited to, accepting payments on prepaid and unpaid cases; issuing DC-30 reinstatement forms; updating case information in the court’s case management and financial systems; scanning documents in the court’s imaging system, completing amended abstracts for the Division of Motor Vehicles; processing and sorting mail; receipting case papers and preparing daily deposits. The clerk will also be responsible for processing garnishment payments; verifying and auditing fines and costs assessments; performing data entry; producing court correspondence; answering phone inquiries; filing; and archiving. More than half of an employee’s time is spent serving the public at a counter window and/or over the phones. This position also requires the performance of other duties as required.

Minimum Qualifications

High school diploma or equivalent required. Most competitive applicants will have some court, business, or office related experience. Applicants must be detail oriented, highly accurate and organized. Should be excellent at multi-tasking and follow-up, as well as have the ability to learn new tasks quickly. Must be willing to assist the public in a courteous and efficient manner and be a team player who assists others. Must be proficient in the use of Microsoft Office Suite. A minimum data entry speed of 30 w.p.m. is required, and cashiering experience is highly desirable. Bilingual candidates are encouraged to apply.

Additional Considerations

Additional Information – Applicants must apply online; the Court does not accept documents via mail or email. No phone calls or e-mails regarding application status.
The Virginia Judicial System is an equal opportunity employer, committed to diversity in the workplace. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity or expression and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.

Physical Requirements – Lifting and bending to retrieve and file case paperwork.
Required Documents – Resume required
Preferred Documents – Cover letter preferred

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Applicants must pass a criminal background check to be considered for employment.

Contact Information

Name: Richette Howell

Phone: No calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.