Financial Operations Director

Title: Financial Operations Director

State Role Title: Gen Admin Manager II

Hiring Range: $137,891-$151,496

Pay Band: 6

Agency: Department of Juvenile Justice

Location: Central Office

Agency Website: www.djj.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Juvenile Justice (DJJ) protects the public by preparing court-involved youth to be successful citizens. DJJ is committed to excellence in public safety by providing effective interventions that improve the lives of youth, strengthening both families and communities within the Commonwealth.

DJJ is seeking a Financial Operations Director. This senior leadership position serves as the lead financial advisor for the agency to provide direction and guidance to all DJJ fiscal management components. This position requires significant independence of action. Receives general direction from supervisor on a broad range of financial issues, seeking guidance only on matters of precedent-setting and politically sensitive issues.

Responsibilities include, but not limited to:

• Directs the Unit activities of Accounting, Payroll and Business Offices, to include Food Operations.
  
• Develops and promulgates agency policies concerning fiscal management.
  
• Provides guidance and leadership to Units and staff responsible for financial management and routine administrative functions of their respective work units.
  
• Serves as direct report and backup on financial matters to the Deputy Director of Administration and Finance as well as agency senior leadership.

Minimum Qualifications

• Considerable knowledge of the principles of public administration and State government operations. Comprehensive knowledge of the principles and practices of accounting and fiscal management, budget planning, cost allocation implementation and monitoring, and program administration.
  
• Working knowledge of Federal grant systems, state accounting practices, and General Accepted Accounting Principles.
• Significant knowledge of automated fiscal / budget system (e.g. spreadsheets, statistical & database software).
  
• Experience in analysis of data from Commonwealth systems such as Cardinal Financials, Cardinal HCM, Performance Budgeting, eVa.
  
• Ability to express self well to a non-technical audience through writing, presentations, reports and analyses.
  
• Demonstrated ability to supervise and the work of others.
  
• Demonstrated ability to train and counsel staff, to prioritize and manage multiple tasks; to analyze data and present reasonable conclusions; develop and conduct employee training; and to interpret complex accounting/fiscal policies, procedures and programs.
  
• Demonstrated ability to communicate effectively, both verbally and in writing; and to perform accurate mathematical computations related to accounting/fiscal management and budget oversight; and to establish effective working relationships.
  
• Demonstrated ability to oversee payroll transactions through DPB and extensive working knowledge of Cardinal.
• Demonstrated skills in project management, innovation and process improvement, program management and evaluation.
• Demonstrated ability to work collaboratively and effectively with executive level managers, public officials and political officials.
  
• Demonstrated ability to provide expert and effective consultation to internal and external customers, communicate effectively both orally and in writing, and leading a diversified staff.
  
• Experience developing, implementing and communicating policies and procedures.
  
• Prior relevant supervisory experience.
  
• Demonstrated work experience of fiscal management and strategic planning.

Additional Considerations

• Prior experience with administration and general accounting and payroll for a large and complex agency with multiple programs and fund sources.
  
• Demonstrated experience with policy implementation and interpretation preferred.
  
• An equivalent combination of professional level training and experience in business administration, public administration or related field.
  
• Prior experience with budget formulation and administration for a large and complex agency with multiple programs and fund sources.
  
• Progressively responsible management experience in an accounting environment including fiscal analysis for a medium to large-size organization.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Lay off Policy 1.3: If you have been affected by DHRM Policy 1.3 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

DJJ Welcomes Veterans: DJJ is committed to hiring and retaining veterans. If applicable, please submit form DD-214 with your state application. Please include your name and the position number in which you are applying along with the DD-214.

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Status Updates/Confirmation: Once you submit your online application, you will instantly receive an application confirmation number. You may use this number to track the status of your application during the recruitment process. Please refer to your account for the status of your application. Updates will not be provided via telephone.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.

Equal Opportunity Employer: The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply.

Contact Information

Name: Bianca D. Stewart Williams, Talent Acquisition Consultant

Phone: 804-588-4410

Email: djjrecruit@djj.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.