HIM Technician-AOS III-Piedmont Geriatric Hospital

Title: HIM Technician-AOS III-Piedmont Geriatric Hospital

State Role Title: Admin and Office Spec III

Hiring Range: $34,000-$39,000- Commensurate with Experience

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Piedmont Geriatric Hospital

Agency Website: https://www.pgh.dbhds.virginia.gov/

Recruitment Type: General Public - G

Job Duties

Piedmont Geriatric Hospital (PGH), operated by the Virginia Department of Behavioral Health and Developmental Services (DBHDS), is a 123-bed psychiatric facility dedicated exclusively to serving individuals aged 65 and older.

At PGH, we are committed to delivering person-centered mental health services that empower older adults to thrive in their communities. As the only state facility in Virginia focused solely on the mental health needs of seniors, we offer a unique opportunity to be part of a team that is making a meaningful difference every day.

Our vision is to be recognized as a statewide leader in geriatric mental health, a model hospital, a teaching center, and a trusted resource for other healthcare providers. We strive to be an indispensable partner in Virginia’s community-based services system and the most efficient provider of geropsychiatric care.

At PGH, we lead with H.E.A.R.T — Honesty, Excellence, Accountability, Respect, and Teamwork — in every step we take!

This position requires general office skills including use of keyboard, personal computer, document scanner, fax and copy machines
Ability to organize, prioritize duties and meet deadlines required
Ability to use Microsoft Office is essential with ability to generate and maintain spreadsheets and reports in Excel required
Ability to work independently and to effectively communicate with others by verbal or written means, and maintain strict confidentiality required
Attention to detail in working with figures and including the ability to identify a variety of documents to scan to electronic records, assess scanning quality and maintain paper and electronic records required

Minimum Qualifications

Clerical/Secretarial experience.
Microsoft Office including Excel experience required.

Additional Considerations

Experience using Electronic Health Records
Experience in Health Information practices preferred
Knowledge or experience with auditing records for compliance with regulations preferred
Knowledge or experience working with record retention schedules preferred
Previous experience working with geropsychiatric population preferred but not required

Special Instructions

Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications. 

You will receive a confirmation of receipt once your application and/or résumé has been successfully submitted. To check the status of your application, refer to “Your Application” in your account. 

This position is open until filled; however, applications/résumés will begin to be reviewed within five (5) days of the posting date. 

Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position. 

Under Virginia Code § 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services is prohibited from employing or using as volunteers, persons who have been convicted of specific (“barrier”) crimes or persons who may be the subject of pending (“barrier”) charges as listed under Virginia Code § 19.2-392.02.

Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at 804-766-3322 during business hours (8:00 a.m. to 4:30 p.m.). 

Equal Opportunity: Piedmont Geriatric Hospital (PGH) is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy. 

Veteran Preference: Piedmont Geriatric Hospital (PGH) is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We highly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply and respond accordingly on the state application. 

Benefits: Piedmont Geriatric Hospital (PGH) offers a comprehensive benefits package, including your choice of health plans, paid life insurance, retirement plans, 13 paid holidays, annual leave, family personal leave, sick leave, employee discount programs, and more! 

Contact Information

Name: Tricia Wilson

Phone: 804-518-3339

Email: tricia.wilson@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.