Intermediate Administrative Coordinator

The Department of Spanish, Italian and Portuguese at the University of Virginia is seeking an Intermediate Administrative Coordinator to provide administrative, purchasing and finance, and event support. The successful candidate will perform a wide range of office support functions including but not limited to: being the primary point of contact for visitors, answering phones, distributing mail, ordering and organizing office supplies, maintaining the Department Chair’s calendar, coordinating and promoting department events, maintaining event calendar and news, updating the department web page, social media, and email lists.

Other responsibilities include Account Certification, accepting payments via check and credit card, initiating purchasing and procurement requests for the department, arranging travel for faculty and guests, processing reimbursements and payment vouchers, and other duties as they arise.

Minimum Requirements

• A high school diploma or equivalent and at least four years of experience in an administrative position is required . A post-high school degree may substitute for equivalent experience.

Preferred Qualifications:

• Demonstrated knowledge of general office practices and procedures, strong communication and organizational skills, a professional manner, and the ability to manage multiple responsibilities while paying attention to detail.
• Strong computer skills and proficiency in MS Office (Publisher, Word, and Excel)
• Working knowledge of Workday and UBI is preferred.
• Knowledge of University policies and procedures is highly desirable.

This position is located in Charlottesville, VA. This is an in-person position, with some evenings and weekends required.

Anticipated Hiring Range: $22.62 - $26.00 hourly, commensurate with education and experience. This is a non-exempt level, benefited position. For information on the benefits at UVA, visit hr.virginia.edu/benefits.

This position will remain open until filled. Review of applications will begin March 7, 2025. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

To Apply:

Apply here . Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:

• CV

• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Melanie Sponaugle, Academic Recruiter, at unw5dq@virginia.edu.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.