INTERNSHIP: Human Resources (Hybrid Work Schedule)

Title: INTERNSHIP: Human Resources (Hybrid Work Schedule)

State Role Title: INTERNSHIP: Human Resources (Hybrid Work Schedule)

Hiring Range: $18-$20/hour

Pay Band: UG

Agency: Virginia Retirement System

Location: Richmond, VA

Agency Website: varetire.org

Recruitment Type: General Public - G

Job Duties:

VRS’ Human Resources department is seeking a highly motivated intern to assist with various HR-related tasks, supporting day-to-day operations of the VRS team. As the HR Intern, you will gain hands-on experience with recruitment support, records management, HRIS tasks, HR communications and operations, employee engagement, learning and development, and more. This is an excellent opportunity to hone your HR skills, and further develop your HR foundational knowledge. Join us in our fast-paced, high-energy department!

• Document project requirements by meeting with individual HR team members to identify needs
• Assist in scheduling interviews and prepping interview materials for various VRS departments
• Complete onboarding tasks, including I-9 verification, new hire paperwork audits, and badge appointments
• Develop an interview guide to assist candidates in navigating VRS buildings
• Create Standard Operating Procedure (SOP) templates for HR use
• Maintain HR files, both digital and physical, and assist in migration project to 100% digital files
• Assist with employee communication projects; keeping the workforce informed
• Work within SharePoint sites and set up automation technology to reduce repetitive tasks
• Perform data entry to organize written content and digital assets; manage intranet content, digital signage and monthly townhall livestreams
• Assist in HRIS data clean up, and Workforce Ready User Acceptance Testing
• Update Professional Development Stats
• Assist with employee engagement activities, including DEI initiatives
• Help to maintain and organize the HR EDGE course SharePoint site; ensuring accuracy of information
• Assist in documenting and/or updating HR processes and procedures
• Effectively work with multiple internal departments and all levels of staff to move assigned projects forward
• Perform filing and general administrative tasks.
• Maintain confidentiality of Personally Identifiable Information (PII) and other sensitive data.
• Perform other projects, or duties as assigned.

Minimum Qualifications:

• Working towards an undergraduate degree, or certificate in business, human resources management, records and information management, or closely related field (from an accredited college or university)
• General knowledge in Human Resources practices, and categories including: recruitment/onboarding, data analysis, employee engagement, HRIS, and/or employee benefits
• Proficiency in MS Office suite and using general computer software

The successful candidate must also have the following key competencies: project management skills, ability to prioritize tasks and work independently, ability to meet deadlines on multiple projects, attention to detail and accuracy, excellent interpersonal and communication skills, excellent organizational, analytical and problem-solving skills, ability to maintain confidentiality; and a professional, positive demeanor.

Additional Considerations:

• Previous experience working in professional business setting, or Human Resource focused atmosphere, preferred
• Previous experience with recruitment/onboarding, and handling of sensitive documentation, preferred
• Understanding of records management and scanning processes, preferred
• Knowledge of SharePoint, or similar software, preferred; similarly, knowledge of HRIS systems, preferred

Special Instructions:

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

*VRS is unable to provide sponsorship, for this position*

Currently, this position has a hybrid work schedule - requiring work in the office two days per week, and work remotely three days per week. The selected candidate must be able to work in the office any day of the week as required by the manager, and per the agreed upon internship schedule.

Contact Information:

Name: Human Resources

Email: careers@varetire.org

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.