Program Coordinator, School of Business

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Position Summary:

The VCU School of Business invites talented and qualified candidates to apply for the position of Program Coordinator. The Program Coordinator position administratively supports several academic units within the School of Business providing planning, organization, and coordination. Through assistance provided to department chairs, faculty and students, the program coordinator facilitates achievement of the academic goals of each unit and the School of Business. The Program Coordinator must carry out these responsibilities accurately and professionally, exercising discretion and independent judgment with minimal supervision. The Program Coordinator engages collaboratively with faculty, staff, and students to become an integral part of the academic community, with opportunities to contribute to student success and advance research and knowledge creation.

Typical Responsibilities:

• Coordination of and participation in departmental meetings and internal events
  
• Function as the departmental point of contact for students, prospective students, faculty, and external partners (e.g., advisory board members)
  
• Manage student workers
  
• Ensure departmental operations run smoothly and the department is staffed during business hours; coordinate hiring, workloads, and serve as primary timekeeper of student workers as needed
  
• Facilitate timely and accurate communication between faculty, students, the department chair and other units within the school; this includes tasks such as textbook orders with faculty, sending departmental communications and internal event information, and ensuring the expressed needs of students are matched with appropriate resources.
  
• Perform fiscal functions such as purchasing materials, submit payment requests for student awards and scholarships, coordinate faculty, student, candidate, and guest travel, submit reimbursements; interface with the school’s finance team when more complex transactions are required. Ensure that all transactions are processed in compliance with university policies and applicable federal, state, and local laws.
  
• Provide expense tracking and reporting to the department chair to assist with budget management and reconcile monthly financial transactions.
  
• Facilitate execution of new adjunct faculty hires and adjunct faculty contracts in partnership with department chairs and Human Resources
  
• Plan and execute department events and special programs as part of a team
  
• Work on special projects and initiatives as needed to support the School of Business
  
• Other duties as assigned based on department programs and needs