Administrative Legal Assistant

The Administrative Legal Assistant serves as assistant to the office of University Legal Counsel and provides support to the Office by performing a combination of paralegal responsibilities as well as general administrative support for the office. The Administrative Legal Assistant may receive assignments from all attorneys and staff in the Office of University Legal Counsel, working under the direct supervision of the University Legal Counsel.

RESPONSIBILITIES:
- Serve as the first point of contact with visitors and callers, resolving routine and complex
inquiries
- Work collaboratively with counsel and high-level clients confidentially, with a
professional level of communication and skill, and to creatively assist with workload in
the office
- Assist with calendar management, correspondence, and litigation support
- Assist with managing a comprehensive records system, and daily mail distribution, and
maintaining law library
- Assist with responding to subpoenas and public records requests
- Copy, scan and organize documents, as well as assist with document preparation and
case management, including management of legal files
- Serve as Notary Public
- Perform other related duties as assigned

- Bachelor’s degree in business or related field or equivalent level of training and/or
experience
- Paralegal certification or equivalent level training and experience
- Significant executive assistant experience in a professional or higher education
environment
- Experience in preparing legal documents
- Strong computer skills and experience with a variety of software applications
- Outstanding customer service skills
- Must be reliable and dependable
- Excellent organization, interpersonal, communication and time management skills
- Ability to handle difficult clients in a professional manner
- Experience working with confidential and sensitive material
- Ability to prioritize and accomplish tasks with minimal supervision

4

Non-Exempt: Eligible for overtime

Regular

Pay Band 4, Commensurate with experience

40

April 8, 2025

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

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