Affiliate Faculty Analyst, School of Medicine, Office of Faculty Affairs

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education.

Position Summary:

The Office of Faculty Affairs is the School of Medicine’s central location for oversight of faculty-related policies and guidelines, recruitment, new faculty support, promotion and tenure and professional development for faculty at all levels. We strive to foster growth, excellence and community during every stage of the career of a faculty member.

The VCU School of Medicine Office of Faculty Affairs is seeking applicants for an Affiliate Faculty Analyst. This position would be responsible for day-to-day operations in support of our Affiliate Faculty including database management, overseeing promotion processes and coordinating required training for new and current Affiliate Faculty.

Job Duties:

• Manages Affiliate Faculty Appointments for VAMC, MCVP only physicians, external faculty providing non-VCU clinical rotations for medical students and external affiliate appointments for research collaborators at other institutions
• Manages Promotion Process for MCVP employed physicians who hold Affiliate Faculty appointments in the School of Medicine; VAMC and Affiliate Faculty; collects promotion requests throughout the year and reviews with Sr. Associate Dean for Faculty Affairs no later than April 1 of each year. Processes promotion documents and updates FIS and Banner accordingly.
• Collaborates with department leadership in developing a plan to transition Affiliate Faculty promotion processes to the SOM Promotion & Tenure system over time.
• Manages and tracks the Internal Affiliate Appointments for SOM Faculty with other VCU Schools
  • Receives requests from SOM departments and other VCU Schools for Internal Affiliate Appointments ensuring all VCU and SOM requirement are met. Reviews and approves requests; generates appointment letters using appropriate DocuSign templates and maintains database of appointments
  • Generates regular reports to departments from OFA databases for departments and other stakeholders
• Ensures that all Affiliate faculty are sent required training and responsibility acknowledgement documents; tracks documentation and follows up with non-responsive faculty
• Updates FIS to reflect new, revised or terminated Affiliate Faculty Appointments
• Works in collaboration with VAMC staff to create accurate records in Banner to establish new faculty appointments
• Communicates required SOM/VCU process to department HRAs and SOM HRP when necessary; assists with training on Affiliate Faculty process when appropriate
• Collaborate with other OFA staff and Faculty Development staff to provide necessary services to all SOM faculty and Affiliate Faculty
• Other duties as assigned when appropriate