Assistant Coordinator of Meetings & Events (C3498)

Title: Assistant Coordinator of Meetings & Events (C3498)

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $44,500 - $48,000 annual salary (with Benefits Package)

Pay Band: 4

Agency: Southwest VA Higher Educ Ctr

Location: Southwest Va Higher Ed Center

Agency Website: https://www.swcenter.edu

Recruitment Type: General Public- GP

Job Duties

ABOUT THE ORGANIZATION
The Southwest Virginia Higher Education Center, a GREAT PLACE, doing GREAT THINGS, because of GREAT PEOPLE, is seeking applicants to fill an Assistant Coordinator of Meetings & Events position. This is a full time/salaried position with benefits.

Examples of benefits provided include paid time off that includes 13 holidays, annual leave, sick and personal leave. Other leave may be available based on eligibility and includes parental leave, military leave, civil and work related leave, and school assistance and volunteer service leave. Membership in the Virginia Retirement System, access to medical, dental, vision and hearing insurance, along with prescription drug coverage. An employee assistance program is available, as are flexible spending accounts, premium rewards, and wellness programs. Group life and optional life insurance is also available. The Center also offers an educational assistance program that provides assistance for college/university tuition once program eligibility requirements are met. Employment may also qualify the employee to receive student loan forgiveness through the Public Service Loan Forgiveness Program. Additional benefit information is available at https://www.dhrm.virginia.gov/employeebenefits

ABOUT THE POSITION
The Southwest Virginia Higher Education Center is seeking a dynamic and creative Assistant Coordinator of Meetings & Events to join our team. The primary purpose of this position is to provide leadership and coordination to the daily operations of the Conference Services Department in collaboration with the manager for the department. The position also serves as an assistant to the Director of Events assisting customers with room reservations and event details as needed. The position additionally serves to coordinate meetings & events for the Center's Sim Lab and related spaces. The incumbent of this position will be required to assist in the set-up and the tear down of tables/chairs/furnishings as well as assist with the distribution of food and beverage services as needed. The incumbent of this position will also be required to occasionally perform light cleaning and housekeeping duties as required.

Minimum Qualifications

· Considerable experience and knowledge of event planning and providing customer support.
· Ability to proficiently enter and retrieve information in computer information systems.
· Must possess the physical ability to lift moderate to heavy weight to assist with the set-up for conferences and meetings.
· Possess the ability to bend and walk or stand for extended periods of time.
· Must possess the ability to read, write, and comprehend directions and instructions.
· Ability to communicate effectively both verbally and in writing.
· Strong computer and technology skills.
· Ability to work independently and as part of a team.
· Experience which demonstrates strong organizational and time management skills with special attention to detail.
· Ability to manage multiple projects and meet deadlines.

Additional Considerations

· Familiarity with Accruent EMS (an event management system) and Cvent Social Tables (room diagraming software).
· Familiarity with basic healthcare terminology and simulation lab operations, including the use of high- and low-fidelity mannequins, disposables, and other medical equipment.
· Experience supporting technology in a simulation-based environment. (i.e. immersion room and mannequins)
· Experience reconciling purchasing documentation.
· Familiarity with preparing accounts receivable reports.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Requirements:
• Finalists for this position will be required to undergo a criminal history background check.
• The incumbent must be able to work a variable schedule, which may include evenings, weekends, and holidays.

You may apply for this position at jobs.virginia.gov. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY. More information is also available at www.swcenter.edu/employment.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the state application form, and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to supply detailed information. Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.

“The Southwest Virginia Higher Education Center is dedicated to recruiting, supporting, and maintaining a competent and diverse work force”
Equal Opportunity Employer

Contact Information

Name: Taris Harmon

Phone: 804-292-6482

Email: Taris.Harmon@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.