Academic Division Support Specialist

Title: Academic Division Support Specialist

Agency: Northern VA Community College

Location: Fairfax County - 059

FLSA: Nonexempt

Hiring Range: $18/hour

Full Time or Part Time: Part Time

Additional Detail

• Provides coverage and office assistance to the MSTB Office.
• Will assist students and faculty as needed, answer office phones, keep forms stocked, and assist with projects as indicated by the Associate Deans.
• Will help manage faculty print requests, assist with program inventory management as needed, and provide coverage of the division office as necessary.
• Collaborate with faculty and staff on special initiatives to support student engagement and success.
• Act as the point of contact for event attendees and manage registration processes.
• Develop and maintain a calendar of division events and communicate it to students and staff.
• Maintain organized records and files for projects and events.
• Assist with budget tracking for event expenses and materials.
• Perform other duties as assigned to support the needs of the division.
• Collaborate with faculty and staff to develop content that aligns with the division’s goals.

• Project coordination & organization skills.
• Excellent customer service skills.
• Ability to be professional and confidential.
• Strong organizational and project management skills.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks, work independently, and meet deadlines.
• Knowledge of marketing strategies and best practices for promotional materials.

• Experience with graphic design tools such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) or Canva.
• Experience in event planning, logistics coordination, or administrative support.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
• Experience managing social media platforms and online content.
• Experience working with diverse populations and community engagement.

• Experience in a higher education or academic setting.
• Experience using event management software or tools.
• Experience with student engagement strategies and academic program promotion.