Administrative Assistant, Pediatrics

The Department of Pediatrics at the University of Virginia (UVA) School of Medicine seeks applicants for an Administrative Assistant or Intermediate Administrative Assistant to perform clerical and administrative work for the section of Pediatric Psychology and Behavioral Health. Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedures.

The UVA Department of Pediatrics and the UVA Health Children’s share a common goal to enhance the health and well-being of children and families through collaborative medical care, education of professionals dedicated to pediatric healthcare, breakthrough research that improves lives, leadership, and community service.

The successful candidate will join a department that employs outstanding people, and is progressive in its initiatives to develop and support its staff, making it a great place to work. This position will join a supportive, learning-oriented team.

This candidate will be expected to collaborate and provide cross coverage to the division of Neurodevelopmental Pediatrics, and can be reassigned to another division within the department if needed.

The successful candidate will be expected to:

• Type memos, correspondence, forms, and technical or confidential reports.
  
• Receive and screen incoming calls and mail, answer routine inquiries, and route calls to the appropriate individual.
  
• Maintain calendars. Schedule and confirm appointments, meetings, and travel arrangements.
  
• Review and answer standard correspondence.
  
• Greet and screen visitors and provide customer support, as needed.
  
• Provide division-level support to various areas within the department, as needed.
  
• Manage division office space.
  
• Edit faculty CVs as needed/requested.
  
• In addition to the above job responsibilities, other duties will be assigned.
  

Minimum Qualifications:

- Administrative Assistant

• Education: High School Diploma
  
• Experience: None
  

- Intermediate Administrative Assistant

• Education: High School Diploma
  
• Experience: At least one year of relevant experience
  

Preferred Qualifications:

• Ability to work independently and as part of a team.
  
• Positive attitude and commitment to the task at hand.
  
• Ability to take ownership over tasks and complete them with attention to detail in mind.
  
• Strong communication skills, both written and oral.
  

This position is a restricted position and is dependent upon project need, availability of funding and performance. This is an Non-Exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits .

This position will remain open until filled. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

Physical Demands :

This position is located in Charlottesville, VA . This position will be in person, on site Monday through Friday (this is not a remote/virtual work position).

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

To Apply:

Please apply through Careers at UVA , and search for R0071893 .

Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.'

Complete an application online with the following documents:

• CV
  
• Cover letter
  

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

For questions about the application process, please contact Yelena Markazyan, Academic Recruiter at ym3mm@virginia.edu

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physicians Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experience. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.